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Business Support Coordinator

2 weeks ago

Mississauga, Canada AstraZeneca Full time

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation - ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head offices are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

Development Operations brings together all the skills groups to drive critical operational activities for early and late stage medicines development.

We have deep and specialist expertise in study and site management, data management, technical systems and processes, and in working with CROs and partner organisations to ensure the fast, efficient, ethical and quality delivery of our clinical trials in countries around the world.

We are nearly 2,500 people operating in more than 45 countries across the globe - partnering with the early and late TAs to meet the demands of extensive clinical trial programmes involving many thousands of patients.

The **Business Support Coordinator** is pro-active and collaborative, working together with the other administrators in the function and possibly also more broadly within BioPharmaceuticals R&D.

Accountabilities:

- Provide administrative or secretarial services to members of the senior team, coordinating complex meetings and off-site events, diary arrangements and travel in line with AZ policy
- Work collaboratively with Global Colleagues to deliver a lean, consistent and professional global administration service, including knowledge sharing and trainings within the team
- Uses technology to efficiently complete administrative tasks and proposes technology based solutions
- Controls projects under general guidance to deliver project outputs according to plan, reviewing and refining plans as necessary
- Independently and pro-actively resolve issues and challenges, ensuring delivery of day-to-day administrative activities and programs
- Prepares documents, materials and official information releases and distributes as required
- Plans, organizes, and schedules own workload, so that all activities are completed accurately and on time while using and improving how we work

**Requirements**:

- Significant administrative, secretarial or related experience
- Good communication and coordination skills
- Experience with a variety of virtual meeting technologies, information management software, and Microsoft products
- Ability to manage multiple projects/tasks/assignments simultaneously and effectively
- Strong customer service skills
- Independent follow-up on action items from meetings
- A high degree of personal credibility when collaborating closely with organizations internal and external to AZ
- Experience working in a fast-paced global environment
- General knowledge and understanding of company policies and procedures

**Desirable**:

- Pharma or healthcare work experience
- Experience managing SharePoint Online sites including creating and managing permission groups, creating new sites, and adding design elements

**Great People want to Work with us Find out why**:
AstraZeneca is committed to taking every reasonable precaution to protect employees, our customers and the healthcare systems in the communities in which we serve. In an effort to protect the wellbeing of our employees and customers, full COVID-19 vaccination is an essential requirement of all positions at AstraZeneca. As such, all offers of employment will be conditional upon either (i) proof of full COVID-19 vaccination or (ii) proof of need for accommodation under relevant human rights legislation, and AstraZeneca’s determination that the requested accommodation can be provided without undue hardship. You will be required to submit proof of full vaccination or proof of need for accommodation during our background screening process.