Reception and Administrative Support

2 days ago

Thunder Bay, Canada Nokiiwin Tribal Council Inc. Full time

We require an experienced, knowledgeable, and motivated **Reception and Administrative Support**professional. Reporting to the Executive Director, this role is the first point of contact for Nokiiwin Tribal Council, serving as the welcoming face and voice of the organization.

**Summary of Duties**
- Serve as the first point of contact for visitors, callers, and community members, ensuring a professional and welcoming experience.
- Maintain a clean, organized, and inviting reception area.
- Order and maintain office supplies and manage inventory.
- Coordinate meeting room and organizational vehicle usage.
- Provide clerical support including data entry, filing, and document preparation.
- Assist with scheduling, meeting preparation, and internal communications.
- Support the Executive Assistant with minute-taking, event coordination, and presentation materials.
- Handle incoming and outgoing mail and courier deliveries.
- Always maintain confidentiality of sensitive information.

**Preferred Qualifications**
- Post-secondary education in Office Administration, Business, or related field (or equivalent experience).
- 1-3 years of administrative or reception experience preferred.
- Strong organizational and time-management skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Professional, courteous, and client-focused approach.
- Valid “G” Ontario Driver’s License and access to a reliable vehicle on an occasional basis.
- Ability to work flexible hours when required.
- Clear Criminal Records Check satisfactory to the Employer.

**Ready to make a difference?**

**Deadline: 4:00 p.m. Friday September 26, 2025**

**Job Type**: Fixed term contract
Contract length: 6 months

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Office Management: 2 years (required)
- Administration with First Nations organization: 2 years (required)

Work Location: In person

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