Purchasing Coordinator

Since launching in 2009, Independent Mechanical Supply (IMS) has become GTA contractors’ preferred distributor of plumbing, hydronics, and PVF products. We’re proud to have one of the largest product selections in the industry. Our customers love both our selection and working with our team.
Position Summary
The Purchasing Coordinator will work as part of the sourcing department to proactively replenish assigned products lines for specific or alternate predetermined vendors. They will use the established stock replenishment system (Open-to-Buy) to review and release inventory needs before stock outs, and in response to customer backorders.
**Core job functions include**:

- Inventory Replenishment
- Purchase order pick-up release
- Past due purchase order expediting in coordination with Customer Service
- Identification of product sales trends - identify/suggest stock adjustments
- Purchase order acknowledgement review

**Responsibilities**:
Under the supervision of the Head of Sourcing, the duties and responsibilities of the Purchasing Coordinator include but are not limited to, the following:

- Daily review and release of system generated purchase orders for all assigned product lines to manage/respond to backorders, replenishment and prevent inventory stock-outs;
- Follow-up on past due purchase orders. Work in coordination with our Customer Service and with vendors to establish accurate product lead times, update system to reflect these ETA dates;
- Review vendor order confirmations, verify accuracy of pricing, product selection and ETA dates;
- Maximize prepaid shipments when possible;
- Coordinate with Independent Mechanical Supply (IMS) Shipping department on purchase order pick-ups when available;
- Identify to Product Managers, ETA dates beyond 1 day for purchase orders so that alternate sourcing can be arranged;
- Where minimum orders, or minimum prepaid levels cannot be achieved, work with purchasing team to find solutions to get material in a timely manner;
- Develop relationships with vendors that may assist IMS in getting prompt, accurate service;
- Try to identify quantity buy opportunities that may be negotiated where possible, for improved profitability. Alternatively identify opportunities to senior purchaser to establish plan for further negotiation;
- Be aware of product sales trends, work with purchasing team to adjust where necessary inventory minimum/maximum levels to prevent stock-outs:

- Advise Payables team of any vendor master record updates as required;
- Embrace learning and developing one’s knowledge and skill sets and help other team members to ensure their growth;
- Read, understand and be familiar with relevant vendor catalogues;
- Openness to learning/exploring/pioneering new technology to improve current processes, and
- Other duties as assigned.

Qualification & Experience
- Recent College or University Graduate (Business related program is an asset);
- Technical Savvy with regard to both hardware and software;
- Demonstrated business acumen and the ability to manage multiple priorities in a deadline driven fast paced environment;
- Experience suggesting and implementing changes to processes and procedure;
- Desire to continually be educated in the requirements of the position;
- Proficiency in Microsoft Outlook, Word, Excel, Access (or willing to learn), Adobe Acrobat and Internet Information Gathering/Research;
- Demonstrated analytical, organizational and planning skills;
- Excellent Written and oral communication skill;
- Established history of demonstrating the ability to pay attention to detail;
- Customer centric - Obsessive about providing excellent customer service.

IMS is a mid-sized company with a small-company feel. We’re professional, but relaxed, and strive to maintain an open work environment with an accessible senior leadership team. We also value giving our people opportunities to advance. If you’re interested in learning and growing, this is the place for you. Independent Mechanical Supply is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the hiring process.