Administrative Assistant, Corporate

6 days ago

Montréal, Canada Lantic Inc. Full time

WHY JOIN LANTIC?
- It's simple: we strive to be a great company to partner with, work for and invest in, offering best-in-class portfolio of natural sweetener solutions.
- With over 130 years of experience, we have proven that we are committed to creating lasting brand connections and long-term business partnerships.
- We stand proud of our heritage, and as we grow, we are also committed to continuously improving to meet the evolving needs of consumers and customers in a dynamic industry.

WHAT'S IN IT FOR YOU?

**By joining the Lantic Team, you will**:

- Join a dynamic, inclusive, and passionate team.
- Enjoy a wide range of perks, including:

- Competitive compensation and comprehensive benefits package
- Employee share purchase plan
- Opportunities for career pathing and personal growth
- Wellness-focused flexible work environment to help you balance both work and like, and much more

**JOB SUMMARY**:
Lantic is currently recruiting for the position of Administrative Assistant, Corporate, reporting to the Corporate Controller and based at our Montreal refinery. The Administrative Assistant, Corporate, is responsible for all administrative functions related to the Finance and Legal Affairs department. The incumbent is responsible for updating various documentation, reports and records related to the daily activities of the department. He/She also ensures the planning of meetings, communications and any other event required for the proper conduct of departmental daily operations.

**RESPONSIBILITIES**:

- Organize and ensure that various files, databases and confidential records are kept up to date;
- Put in place appropriate and effective collaborative tools to monitor the work of the department and ensure its updating;
- Collect and reconcile data to generate, prepare and distribute reports;
- Ensure document management, including filing and data entry;
- Coordinate and administer various quarterly and annual performance reports;
- Prepare and edit presentations, reports, correspondence and communications;
- Act as point of contact for all internal inquiries (accounting, billing, etc.);
- Organize and participate in team meetings, take minutes and perform certain follow-ups when required.

**QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED**:

- Post-secondary studies in Administration or other relevant field;
- Minimum of five (5) to ten (10) years of experience in a similar role; Excellent communication skills, French and English;
- Experience in finance, accounting or in a legal department (an asset);
- Excellent computer skills (MS Office);
- High level of maturity, discretion, integrity and availability;
- Ability to perform under pressure while demonstrating rigor;
- Team spirit, efficient and solution oriented;
- Ability to work with little supervision and in a proactive manner.

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