Office Manager/receptionist

1 week ago

West Vancouver, Canada BC Aboriginal Child Care Society Full time

The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous Early Learning and Child Care (IELCC). We are looking for an Office Manager/Receptionist to complete our team and provide administrative support from our West Vancouver office.

If you are a dedicated and experienced business administration professional and are interested in working with a great team dedicated to supporting Indigenous children, families, and communities, we look forward to hearing from you.

**Position Summary**

Reporting to the Director of Programs and Operations, the Office Manager/Receptionist ensures the organizational effectiveness, efficiency, and reputation by upholding administrative procedures and being the key public facing contact at the West Vancouver office.

**Responsibilities and Deliverables**

Performs all duties and responsibilities in accordance with BCACCS policies, standards, practices and procedures, main duties include, but are not limited to:

- Reception and front desk duties (e.g., visitor greeting, answer phone, greet visitors, mail, shipping/receiving, etc.)
- Office Management (e.g., record keeping, minutes taking, equipment, IT liaison, supplies, etc.) HR Support (e.g., onboarding support, personnel files, benefits coordinator, etc.)
- Executive support (director’s meetings, management meetings, support management team, etc.
- Special projects and additional duties (e.g., event planning, etc.)

**Qualifications**:

- Post-secondary program (Certificate or Diploma) in a related field (e.g., Office or Business Administration)
- 3-5 years of prior experience in office administration, preferably in an Indigenous non-profit
- 2-3 years working at an Executive Assistant level supporting senior management. Experience working with a Board of Directors or elected representatives an asset.
- Effectively implement policies and systems to streamline and optimize processes
- Well-developed communication and interpersonal skills
- Strong writing skills including inter-office memoranda and reporting
- Adept at planning, coordinating and solving problems
- Demonstrated ability to exercise a high degree of professionalism and confidentiality
- Able to work independently with mínimal day-to-day supervision as well as working within a collaborative team framework
- Solid computer skills including Microsoft Suite
- Genuine respect for Indigenous culture and protocols.

**Conditions**

Work is performed primarily in an office environment. Occasional travel to attend meetings or training is required. Must reside in the lower mainland. Must be available to work during regular business hours of Monday to Friday 9:00 am to 5:00 pm Pacific Standard Time.

Successful applicants must follow established BCACCS Code of Conduct, agree to a criminal record check, adhere to BCACCS COVID-19 Health and Safety Policy and Provincial Health Office COVID-19 Guidelines, and be able to show proof of COVID-19 vaccination. There is also an extended health plan and pension plan available after a three-month probationary period.

**Job Types**: Full-time, Permanent

Pay: $20.89-$29.76 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Wellness program

Ability to commute/relocate:

- West Vancouver, BC V7T 1A2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Office Admin: 3 years (required)

Work Location: In person

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