Administrative Assistant

**Administrative Assistant**:
**Job ID**:

- 233999

**Posting status**:

- Open

**Organization**:

- Ministry of Natural Resources

**Division**:

- Corporate Management and Information Division - Strategic Management and Corporate Services Branch

**City**:

- Peterborough

**Position(s) language**:

- English

**Job term**:

- 1 Permanent

**Job code**:

- 08OAD - Office Administration 08

**Salary**:

- $26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

**Support the work that serves Ontarians.**

Behind every successful program is a team that keeps things running. In this role, you'll help support the ministry's financial and operational services, work that helps deliver programs, manage public resources, and serve communities across Ontario.

**About the job**: As an administrative assistant, you'll support two teams within the Strategic Management and Corporate Services Branch, a branch that helps the Ministry of Natural Resources manage public funds, deliver services, and meet government-wide financial and operational standards. You'll be part of the Supply Chain and Service Management Section, which provides strategic advice and support to help ministry staff make informed decisions, manage resources, and stay aligned with provincial policies.

Your work will help ensure that behind-the-scenes operations run smoothly, supporting everything from meetings and approvals to records and reporting, so the ministry can focus on serving Ontarians.

In this role, you will:

- manage calendars and schedule meetings for two managers
- sort and track mail and approvals
- keep a list of tasks and deadlines to help the teams stay on top of things
- track staff attendance each month

**What you bring to the team**:
**Administrative skills**: You can:

- follow procedures to complete tasks like processing forms, tracking approvals, and updating records
- prepare and review documents with accuracy and attention to detail
- use basic math to check numbers, track attendance, and review invoices

**Organization and time management**: You can:

- manage competing deadlines and adjust to changing priorities
- plan your work and follow through on tasks
- manage calendars and schedule meetings based on availability and priorities

**Communication and judgment**: You can:

- write clearly and professionally, and speak respectfully with others
- respond to questions and share information appropriately
- use good judgment to decide what to share, who to involve, and when to follow up

**Problem-solving and initiative**: You can:

- identify issues and take steps to resolve them, like troubleshooting equipment or following up on delays
- ask questions, find missing information, and connect with others to move work forward
- take action without being asked when you see something that needs doing

**Computer skills**: You can:

- use standard office software programs (i.e. Outlook, Word, Excel, SharePoint)
- use digital filing systems and shared folders to organize and access documents
- use enterprise systems for tasks such as finance, attendance tracking, and electronic approvals/workflows
- learn new systems and tools

**How we support diversity, inclusion and accessibility**: We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's _Human Rights Code_ and the _Accessibility for Ontarians with Disabilities Act, 2005._ We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy

**What we offer**: The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.

We offer:

- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more

Our comprehensive compensation and benefits package includes:

- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disabilit