Administrative Assistant

**Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.**

**JOB** SUMMARY**: The Tourism Administrative Assistance is responsible for coordinating tasks and providing support to leadership to ensure the growth and sustainability of Six Nations through the Tourism Industry. Central to this, will be acting as the “champion of the visitor experience” and ensuring that the Tourism is making a substantial contribution to an increasingly positive visitor experience. The Tourism Administrative Assistant is responsible for assisting with the relationships with key government and industry relations partners and focuses on influencing the development and delivery of public policy and planning initiatives that support and drive Tourism as well as liaises with strategic partners. The Tourism Administrative Assistant will work within the policies and procedures established by the Six Nations of the Grand River.

**Type**

Full-Time

**Closing Date**

January 15, 2025

**Hours of Work**

35 hours/week

**Wage**

Min $46,300/year

*A competitive compensation package will be offered commensurate with qualifications. *

**BASIC QUALIFICATIONS**:

- Associate or bachelor’s degree in business administration or related fields.

OR
- High school diploma with additional qualifications in office administration and proven 1 to 5 years' experience as an administrative assistant or a similar role.
- Proficiency in MS Office, Excel, Power point, Google Workplace and Word.
- Excellent time management skills and the ability to prioritize tasks while meeting deadlines.
- Strong verbal and written communication skills.
- Attention to detail and problem-solving skills.
- Understanding of confidentiality and privacy practices.
- Must pass a police record check.
- Willingness to learn, accept change, and adapt to innovative ideas, business concepts, and cultures.
- Flexible (extra hours may be required on occasion).

**SUBMISSION PROCEDURE: (Choose one method ONLY)**:
**Method #1: Online**
- Please visit: My Job Search to access our job board and follow the directions to apply.- Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
- Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
- Copy of your education diploma/degree/certificate and transcript.

**Method #2: GREAT** - Applications must include all of the following**:

- Printed, filled in and authorized Six Nations of the Grand River Application for Employment Form.
- Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
- Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
- Photocopy of your education diploma/degree/certificate and transcript.
- Place all documents listed above in a sealed envelope and mail to or drop off at:
**Administrative Assistant - Full-time - 007-25-4**

c/o Reception Desk

Grand River Employment & Training (GREAT)

P.O. Box 69, 16 Sunrise Court

Ohsweken, Ontario N0A 1M0

**PURPOSE & SCOPE OF THE POSITION**:
The Tourism Administrative Assistance is responsible for coordinating tasks and providing support to leadership to ensure the growth and sustainability of Six Nations through the Tourism Industry. Central to this, will be acting as the “champion of the visitor experience” and ensuring that the Tourism is making a substantial contribution to an increasingly positive visitor experience. The Tourism Administrative Assistant is responsible for assisting with the relationships with key government and industry relations partners and focuses on influencing the development and delivery of public policy and planning initiatives that support and drive Tourism as well as liaises with strategic partners. The Tourism Administrative Assistant will work within the policies and procedures established by the Six Nations of the Grand River.

**KEY** DUTIES & RESPONSIBILITIES**:

- **Administrative Support**:

- Perform all administrative duties.
- Book and reserve facilities and facilitators for tours, meetings, or events.
- Manage and maintain the Senior Managers schedule, meetings, appointments, and travel arrangements.
- Answer and direct phone calls professionally.
- **Communication**:

- Provide tourists with information about local events, accommodation, transportation, and attractions.
- Greeting and assisting visitors in the office.
- Communicating internally to ensure smooth efficient operations.
- Collaborate with other departments to ensure seamless communication and cooperation.
- Communicate updates and status reports to the Leadership Team.
- **Document Management**:

- Maintain accurate and organized filing systems for physical and digital