Executive Assistant/office Manager

2 weeks ago

Toronto, Canada Paul Raff Studio Full time

Join Our Team as an Executive Assistant - Office Manager

About you:
We are looking for a smart, eager, multi-tasker who will dive into any task with enthusiasm and finesse. As our Executive Assistant - Office Manager, you will be the backbone of our operations, supporting our Principal Architect and team with your exceptional organizational skills, project management abilities, and can-do attitude.

About Us:
At Paul Raff Studio, we are more than just architects - we are creators of visionary spaces. Our work is a blend of artistry and technical expertise, driven by a commitment to design excellence and innovation. We foster a flexible, respectful, and collaborative environment where integrity is paramount. We value psychological safety in the workplace and create a place where we can all do the best work of our careers.

More about you:

- A passion for learning and contributing to a dynamic team
- Top-notch organizational and communication skills
- Previous experience in office administration or executive assisting preferred
- Familiarity with accounting practices and project management tools is a plus
- Interest in architecture, design, art, or construction is an asset

What you will do:

- Executive Assistance: Anticipate needs, manage calendars, and keep things running smoothly
- Bookkeeping and Accounting: Process expenses, invoices, and assist Controller with financial tasks
- Office Management: Maintain office tidiness and systems, and ensure smooth operations
- Human Resources: Manage payroll, assist with hiring efforts, and oversee HR processes

How to Apply:
We appreciate all applicants' interest, but only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- What makes you a good fit for this position?

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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