Reception / Insolvency / Legal Administration

Frederick & Company Ltd. Licensed Insolvency Trustees is a boutique insolvency firm passionate about helping people through their financial difficulty. We believe in imparting knowledge and providing our clients with the information they need to take their next steps successfully. We are passionate about compassion, education and community.

The person who said “two is company, three is a crowd” hasn’t met us - we believe the more the merrier and are looking for another professional to join our team. We are looking for someone who thrives in a fast-paced environment who brings compassion, integrity, ingenuity, and a willing attitude to their role at work. We have a small team so it is all hands on deck to get things done with the focus on creating an amazing experience for everyone we talk to.

The position we are seeking to fill will primarily be responsible for:

- Representing our firm’s values including empathy and education as the first point of contact with our firm either over the phone (answering calls) or in person (at the office).
- Managing tight timelines for deliverables that require an attention to detail
- Managing calendars - effectively coordination and scheduling of appointments, meetings and activities
- Managing project deadlines ensuring all projects get completed on-time
- Data entry of technical and legal information requiring attention to detail
- Reviewing legal documentation for accuracy
- Maintaining and updating paperless filing
- Supporting team in preparing reports, letters and other deliverables
- Editing deliverables
- Providing general office support as required
- Client meetings

We work in a paperless office so computing skills such as fast-paced typing, swift navigating, as well as an inherent knowledge of technology is a must for getting the job done.

An interest and willingness to acquire a working knowledge of the intricacies of law (the Bankruptcy and Insolvency Act, other acts and case law) is of paramount importance however prior experience is not a requirement as on the job training will be provided.

You will need to be an effective communicator - someone who takes responsibility for their own experience whether it is communicating effectively with co-workers or taking charge of their own learning through questions and note-taking.
- Are an effective communicator who appreciates and reciprocates open, honest, and solution-oriented communication
- Excel at written and oral communication skills - good grammar is a must
- Are always being described as “friendly,” “organized,” “reliable,” “hardworking,” and “trustworthy”
- Are dedicated to making all interactions with our stakeholders a positive one
- Believe “why” is more important than “how”
- Love to make “to do” lists, prioritize, and then get things done
- Can deviate from your list regulary priorities change, chipping in to get last minute requests completed
- Follow through to make sure your responsibilities are completed prior to being due
- Want to have fun while getting things done
- Have a keen eye for details
- Can analyze information quickly spotting inconsistencies when reviewing a large amount of information
- Are ready for a challenge and love problem solving
- Act proactively to anticipate needs and issues while managing the day-to-day workflow
- Follow instructions and take detailed notes so you can do it again the same way next time

Compensation is competitive with a benefits package with an opportunity to grow.

**Job Types**: Full-time, Permanent

Pay: $21.00-$25.00 per hour

Expected hours: 37.5 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- administrative assistant: 2 years (preferred)
- receptionist: 2 years (preferred)

Work Location: In person