Coordinator, Contract Services

Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$72,119- $97,360** - Employment status: **Continuing** - Term Length: - Security Level: **Reliability** - Language Requirement: **English Essential** - Closing Date: **13/03/24** - Country: **Canada** - Reporting to (Title): **Team Leader, Contract Services** The Coordinator, Contract Services, arranges and prepares standard contracts for the Client-Partners (e.g. construction, professional services). The incumbent determines Client-Partner needs, provides advice on appropriate procurement approaches, reviews Client-Partner documentation, and arranges for the preparation and submission of documents to the responsible contract authority. The incumbent also makes recommendations to the contract authority about initiating procurement, process decisions and contract awards, and manages the Client-Partner relationship. **KEY AND PERIODIC **ACTIVITIES** **Duties and responsibilities listed below are representative but not all-inclusive**: **Primary** - Provide advice to Client-Partners on all aspects of procurement - Review Client-Partner information (e.g. specifications, financial details, security) and assemble for submission to the contract authority - Prepare procurement documents - Review tender submissions for compliance and facilitate proposal evaluations - Make recommendations to the contract authority for approval (e.g. procurement initiation, process decisions, contract awards) - Negotiate contracts with proponents - Respond to inquiries from bidders - Communicate with Client-Partners and industry, including debriefing unsuccessful bidders - Prepare Notices of Proposed Procurement - Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders - Ensure quality standards are met, in line with corporate and Client-Partner expectations **Other** - Review and approve initiation and award of contracts, within delegated signing authority - Participate, promote and sometimes lead procurement planning with Client-Partners - Manage risk - Other duties as assigned **SKILLS** **General and Specific Knowledge** - Best practices, methods, trends and legislation in procurement - DCC and Client-Partner procurement processes and procedures - Government policies and trade agreements - Project and risk management principles **Formal Education and/or Certification(s) and Experience** - **Minimum**: college diploma in architecture, engineering technology or related field with four years’ relevant experience, or the equivalent **Abilities** - Use applicable computer software and operating systems **DEVELOPMENT AND LEADERSHIP** - Provide functional direction and advice to employees and to Client-Partners **WORKING CONDITIONS** - Typical office environment with occasional travel - Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment **Check out the benefits** - Working with DCC offers excellent opportunities for growth - and entitles you to one of the job market’s best benefits packages. In your role as Coordinator, Contract Services, your package is valued at 25% to 30% of your salary. - Your package will include: - Public service pension - 100% employer-paid annual sick leave, health and dental premiums, and life, accidental death, and short - and long-term disability insurance - $300 Wellness Allowance (e.g., gym membership) - $1,500 for mental health services on top of regular $1,500 paramedical coverage - $750 Health Care Spending Account (for some medical expenses that aren’t covered under provincial plans or our standard insurance plan) - Telus Virtual Health Care - Maternity and parental leave top-up plan to 93% of regular gross earnings for a maximum of 17 weeks - Hybrid workplace options including $400 allowance every two years to support work-from-home options - Enhanced inConfidence employee and family assistance program - Deluxe travel benefit plans - Comprehensive vacation and other paid leave plans To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance. - DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening. - criminal record checks - reference checks - previ