Office Administrator

7 days ago

Belleville, Canada Parkside Landscaping Full time

**Job Summary**:
**Key Responsibilities**:

- Schedule and dispatch field staff to various job sites in a timely and efficient manner.
- Manage and coordinate multiple calendars for staff, ensuring appointments and deadlines are met.
- Oversee the coordination of resources across landscaping, contracting, and property management services.
- Maintain organized office files and records, including customer information and work orders.
- Communicate with clients regarding work progress, updates, and service follow-ups.
- Provide administrative support to management and employees across different business lines.
- Assist with invoicing, payroll, and other administrative tasks as required.
- Collaborate with vendors, subcontractors, and clients as needed to ensure smooth workflow.
- Perform any other duties as assigned to help drive business success.

**Qualifications**:

- Proven experience in an administrative or office management role, ideally within the landscaping, contracting, or property management sectors.
- Experience with scheduling and dispatching is essential.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent verbal and written communication skills, able to interact with both clients and employees professionally.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant office software.
- Ability to work effectively across different departments and business lines.
- Positive attitude, problem-solving mindset, and strong interpersonal skills.
- Knowledge of the construction and/or property management industry is a strong asset.

**Preferred Qualifications**:

- Familiarity with working in a multi-business-line company.

**Job Types**: Full-time, Part-time

Work Location: In person

  • Office Administrator

    2 weeks ago

    Belleville, Canada Dr. Brett's - East Hill Family Dentistry Full time

    **Job Summary** **Duties** - Oversee daily office operations, ensuring efficiency and compliance with established procedures. - Manage electronic medical/dental records, ensuring accuracy and confidentiality in patient information. - Coordinate scheduling for dental appointments, ensuring optimal use of resources. - Maintain office supplies inventory and...

  • Medical Office Administrator

    5 days ago

    Belleville, Canada Verismo Health Full time

    **Verismo Health Inc.** **Role: Medical Office Administrator -** **Hours**: This is a busy walk in clinic, we are committed to providing high quality medical services in a clean, friendly environment. We treat all of our patients with care and respect. This practice is managed by Verismo Health Inc, a software and clinic management startup. The medical...

  • Medical Office Administrator

    1 week ago

    Belleville, Canada MD Connected Ltd. Full time

    **Job description** Medical Clinic Administrator Key Responsibilities - Following up with labs/specialists - Triage patients and take basic vitals - Assist with implementing new services, processes, and initiatives - Improve clinical efficiencies - Main phone switchboard - Responsible for all incoming and outgoing mail and faxes - Purchase management -...

  • Office Administrative Assistant

    2 weeks ago

    Belleville, Canada Tino's Carpet & Duct Cleaning Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: College/CEGEP - Experience: 1 to less than 7 months - **Work setting**: - Business services - ** Tasks**: - Direct staff - Evaluate daily operations - Motivate staff - Plan and organize daily operations - Train staff - Establish and implement policies and...

  • Medical Office Administrator

    1 week ago

    Belleville, Canada Dr. K Carter Medicine Professional Corporation Full time

    This family medicine clinic is part of the The Queen's Family health team. We are a primary health care team that provides comprehensive care using best evidence practices for our patients. We are also a teaching clinic for medical students and residents. We provide an environment conducive to wellness for patients and staff that promotes mutual respect,...

  • Elementary Office Administrator, Full Time

    1 day ago

    Belleville, Canada Algonquin and Lakeshore Catholic District School Board Full time

    **Job**Opportunity** At the Algonquin and Lakeshore Catholic District School Board, we are guided by a strong system of values that promote dignity and respect for every individual. We believe diversity makes us stronger and are committed to removing barriers and creating a workplace that is inclusive and welcoming to people of all backgrounds, cultures,...

  • Administrative Office Associate

    6 days ago

    Belleville, Canada Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Administrative Office Associate

    1 week ago

    Belleville, Canada Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive...

  • Administrative Office Associate

    2 weeks ago

    Belleville, Ontario, Canada Keller Executive Search Full time $72,000 - $88,000 per year

    This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive...

  • Secondary Office Administrator, Temporary Full Time

    1 week ago

    Belleville, Canada Algonquin and Lakeshore Catholic District School Board Full time

    **Job**Opportunity** At the Algonquin and Lakeshore Catholic District School Board, we are guided by a strong system of values that promote dignity and respect for every individual. We believe diversity makes us stronger and are committed to removing barriers and creating a workplace that is inclusive and welcoming to people of all backgrounds, cultures,...