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Scheduling Assistant/ Nursing Clerk

2 weeks ago

Moncton, Canada Prescare Nursing and Healthcare Staffing Inc. Full time

**Full Job Description**
Prescare Nursing and Healthcare Staffing Inc. is seeking for an experienced, organized and motivated scheduling assistant/ nursing clerk.

The personnel will answer to the office manager in performing scheduling duties, clerical and other human resource functions, to achieve the company's set goals.

Professional and effective communication is required. The personnel will be involved with scheduling and managing staff's work schedule, bidding for staff shifts, maintain staff work records, effective communication with clients, staff's progressive discipline and problem solving matters, and perform other duties as assigned by line Manager.

**Qualifications**
- College diploma (At minimum)
- A diploma in Office/ Business Administration is essential.
- Minimum of 2 years experience as a shift scheduler/ nursing clerk in the healthcare industry.

**Responsibilities**:

- Manage our clients daily staffing needs.
- Prepare daily scheduling summaries, including reviewing and approving hours through the scheduling system.
- Organizing and managing staff's shift availability.
- Shift bidding and confirmation procedures.
- Daily preliminary and full shift review.
- Receive and respond to scheduling, staffing, and recruitment inquiries.
- Support all internal and external HR-related inquiries or requests.
- Maintain digital/ electronic records of staff.
- Schedule meetings, interviews (if required)
- Perform orientations and update records of new staff.
- Confirm shift completion to payroll for salary payment.
- Manage shift cancellations and replacements
- Other scheduling tasks

**Preferred Skills**:

- Highly skilled in Microsoft Office, and related business and communication tools.
- Experience in a healthcare sector is preferred.
- Ability to multi-task.
- Exposure to labor law and employment equity regulations.
- Effective scheduling and people management skills.
- Basic understanding of HR functions and best practices.
- Excellent written and verbal communication skills.
- Works well under pressure and meets tight deadlines.
- Fantastic organizational and time management skills.
- Strong decision-making and problem-solving skills.
- Meticulous attention to detail.
- Ability to accurately follow instructions.

**Other**:

- Full paid training will be provided
- French language is an added advantage

**Salary**: From $18.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- On call
- Weekends as needed

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Moncton, NB: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- Shift Scheduling in the medical field: 2 years (required)

Licence/Certification:

- Degree in Medical Administration or Business Administration. (required)

Work Location: In person