Program Assistant, Physician Wellness

Salary range: The salary range for this position is CAD $24.76 - $32.50 / hour Why Fraser Health?:
Are you passionate about working for an employer that strives to improve the health of the population and the quality of life of the people we serve? Are you looking to bring your skills to a rewarding role in organization that encourages employees to develop professionally? If you have answered “yes”, we want you to keep reading to explore your career with us

We’re looking for a dedicated professional to join our dynamic team as** a Part Time Program Assistant**for the **Medical Staff Wellness & Partnerships team**.

This is a **remote position with**occasional travel for meetings to our Corporate office at **Central City**in** Surrey, B.C.** The Medical Staff Wellness & Partnerships team supports engagement of Medical Staff/Physicians in high priority redesign and quality improvement initiatives of Fraser Health.

**Take this opportunity to**:

- Provides administrative and analytical support to the Physician Wellness & Partnerships team by responding to a variety of internal and external inquiries.
- Managing appointments, meetings and conferences, drafting correspondence and generating reports required by the department, committees and other areas.
- This position supports the Health System Redesign Committee to ensure timely completion of projects and effective communication of information.
- The position will work collaboratively with the Program Coordinator, Communications Coordinator and Doctors of BC partner staff to develop and coordinate information content and tools such as websites, quarterly reports, surveys and evaluations.

**Want to join our team? We will be looking for you to have**:

- Completion of recognized post-secondary secretarial/administrative training
- Three to five years of related office and administrative experience in medical affairs, quality improvement, or client relations or an equivalent combination of education, training and experience.

**Experience some of the benefits of working with us, including**:

- Career advancement and growth opportunities
- Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
- Health and well-being resources, including an employee and family assistance program.
- Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on there tenor with us.
- Access to exclusive staff discounts and perks with various partners including, a Transit Incentive Program
- A defined pension plan.

**Learn more about us**Click here

**Join our team at Fraser Health
- where cared for people ,care for people**

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
This position supports the Health System Redesign Committee to ensure timely completion of projects and effective communication of information. The position will work collaboratively with the Program Coordinator, Communications Coordinator and Doctors of BC partner staff to develop and coordinate information content and tools such as quarterly reports, surveys and evaluations.

**Responsibilities**:

- Coordinates the work flow within the assigned area, and provides input into the development and evaluation of new program policies, procedures, and standards. Identifies problems, develops alternate solutions, and implements changes.
- Responds to variety of requests for assistance from internal and external contacts, including project status updates, strategic planning and budget issues; prepares written responses, as needed and refers non-routine requests to the Leader or designate.
- Schedules, organizes and coordinates meetings, workshops, education sessions, teleconference calls and other related activities for the team and key partners; arranges locations, equipment and presentation materials; takes, transcribes and distributes meeting minutes; follows up on decisions made and maintains accurate records to ensure required action has been initiated.
- Compiles financial information for reports, briefs and projects; matches and verifies invoices to cost centre and prepares documents for signature; processes expense claims and maintain related records; tracks invoices, follows up on discrepancies, and contacts others for correction of errors. Investigates invoice anomalies.
- Organizes and prepares group based material, such as photocopying, ordering printed materials and setting up technology as needed.
- Performs other related duties as assigned.

Qualifications:
Completion of recognized post-secondary secretarial/administrative training plus three to five years of related office and administrative experience in medical affairs, quality improvement, or client relations or an equivalent combination of education, train