Office and Invoice Coordinator

1 week ago

Québec, Canada Mark Anthony Group Inc. Full time

The Mark Anthony Group of Companies is one of North America's most diversified and successful private beverage companies focused on the alcohol beverage sector. We are an innovative and entrepreneurial organization with a successful track record of building amazing company-owned and third-party brands that anticipate consumer’s tastes. In Canada, Mark Anthony is a leading producer and distributor of fine wine, spirits and premium beer, and we are the #1 Flavoured Malt Beverage Company in America with a portfolio of leading brands, including the iconic**_ Mike’s Hard Lemonade and White Claw_**, “the purest hard seltzer in the world”.

**Description**:
Reporting into the Regional Director, the Office and Invoice Coordinator is responsible for all of the daily operations of the Montreal office and supports the accounting and trade marketing team for the region.

**Primary Duties and Responsibilities**:
**_ Support to the accounting and trade marketing team_**
- Creating invoices for clients
- Managing the credit card payment app process
- Tracking accounting receivables and payments
- Support the SAQ accounting operations and activities
- Conciliating Advertisement and Promotional (A&P) budgets
- Support for any special budgets with sales and marketing team.

**_Office management_**
- Responsible for the Montreal office working spaces (meeting rooms, lobby area, kitchen space and other spaces)
- Responsible for all incoming and shipping parcels for the Montreal office
- Manage all office supplies and service providers for the office

**_Qualifications_**
- Completed post-secondary education (Business, Commerce or related preferred)
- Previous experience in an office environment an asset
- Experience in coding or Accounts Payable considered an asset
- Bilingual (French & English)
- Strong organizational skills
- Excellent time management and communication skills
- ________________________________________
- At Mark Anthony, we live by our 5 Core Values every day. They are the cornerstone of our culture and the values that we look for in who we hire:_
- Sense of Urgency_
- _We value sense of urgency because we are a fast-paced company in a fast-paced industry_
- _You act as if there is no tomorrow and get it done today_
- Authenticity_
- _We value authenticity because we need to stay real_
- _You are authentic, diplomatic, respectful, thoughtful and you always have the best intentions_
- Simplicity_
- _We value simplicity; why use 50 words when you can use 5?_
- _You thrive in ambiguity, are comfortable with change and bring simplicity to complex situations or grey area_
- Humility_
- _We value humility; there is no room for egos here_
- _You’re not stubborn, you listen, take feedback/direction and respond quickly to changing direction. We are a team that supports each other_
- Trust_
- _We value trust because unless we are both trusted and trusting, we will not succeed as a team_
- _You put trust in others and do your best to never let anyone down_

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