Events Coordinator
2 weeks ago
**Key Responsibilities**:
- Supporting exhibition and sponsorship fulfillment - including assisting with registration, logistics, prepping attendees before, during and after the event;
- Managing conference attendee registration process, including speakers and other VIP attendees;
- Assisting with setup and implementation of conference app for all event attendees, including documenting guidance and instructions;
- Assisting with meeting and conference operations and logistics such as planning, onsite setup, and post event wrap up;
- Assisting with evaluating hotel proposals and coordinating with hotels/meeting locationsacross North America;
- Arranging corporate group dinners and receptions;
- Assisting in gathering and consolidating post-event feedback from attendees and staff, and documenting best practices;
- Travel to the US is required 3-4 times a year;
**Qualifications & Experience**:
- 3+ years of experience in event planning, including direct experience with event operations;
- Highly organized and detail-oriented;
- Ability to work in a client-facing environment;
- University degree is an asset;
- Positive attitude, outgoing, professional, and sense of responsibility;
- Ability to prioritize, manage multiple tasks, and problem solve efficiently;
- Excellent written and spoken English is required, working knowledge of French is an asset;
- Excellent interpersonal skills: ability to work effectively with cross-functional teams
- Proficiency with MS-Office (including Word, Excel, PowerPoint, Outlook);
- Experience with MS Teams, HubSpot, ClickUp, and other workplace softwares is an asset;
- Experience with Adobe Illustrator, Photoshop, and InDesign is an asset
- Experience with Webflow and/or other basic website design platforms is an asset;
**What CEATI offers**:
- Competitive pay with opportunities for generous performance-based bonuses
- Comprehensive benefits offerings including health, tuition reimbursement, and other total rewards offerings. We want to ensure that our employees have time to recharge and offer paid holidays, sick days, summer Fridays (day ends at 12pm every Friday) and CEATI typically closes its offices for the holidays between Christmas and New Years (in addition to holidays)
- Opportunities for career advancement based on performance and business requirements
- An environment driven by our core values which include member impact, trust, collaboration, curiosity, and continuous improvement
- Fun We work as a collaborative team to meet high business expectations while taking time to get to know each other, engaging in social events, and continuously seek ways to improve our employee’s experiences
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