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Executive Assistant

2 weeks ago

Surrey, Canada Homes To Havens Construction Inc. Full time

**Homes to Havens - Office manager/executive assistant**

**JOB TITLE: Office manager/executive assistant
- Construction - Home Builder & Renovations**

**Are you a high-initiative person looking for a place to grow and leave your mark in a meaningful way?**

**Are you ready for a role where you’re trusted, not micromanaged?**

**Do you love creating order out of chaos?**
**Do you take pride in flawless details and smooth operations?**

At Homes to Havens, our mission is to provide integrity, service, and an optimistic approach that makes customers happy. We’re constantly improving, learning, and striving to deliver excellence in every aspect of our work.

We’re hiring a critical role**:Office Manager**

This is not your average admin gig. This role is the backbone of the business, supporting everything from finance to HR to marketing. If you're someone who finds joy in keeping things running like a well-oiled machine, who thrives when you’re trusted to just _own it_, and who loves being the person others rely onkeep reading.

**WHO YOU ARE**

You are _the steady hand behind the scenes._ You’re energized by bringing order, following through, and making sure nothing slips through the cracks.

You’re _detail-obsessed and proud of it._ Accuracy, organization, and thoroughness are in your DNA. People describe you as dependable, meticulous, and proactive.

You’re _a self-starter with great judgment_. You don’t need to be told what to do. You see what needs doing and take care of it. You ask smart questions, and you rarely need your hand held. You are confident in making decisions, not just giving options.

You’re _driven by supporting others._ You find fulfillment in enabling the rest of the team to thrive, whether that’s managing the calendar, handling the books, or setting up systems that make everyone’s life easier.

**WHAT YOU BRING TO THE TABLE**

You bring _exceptional traits_ like:

- **Flawless Detail Orientation.** You spot typos, missing receipts, and scheduling conflicts before anyone else even notices.
- **Initiative.** You anticipate problems before they arise. You remind others. You don’t wait for permission. You act.
- **Accountability.** You’re consistent, reliable, and someone people trust to follow through.
- **Discretion and Integrity.** You handle sensitive information with professionalism and confidentiality.
- **Tech-savviness.** You don’t need someone to walk you through basic tools; whether it's spreadsheets, project management software, or accounting platforms, you figure it out.

**OBJECTIVES & RESPONSIBILITIES**

What you’re responsible for delivering:
**Financial Administration**
- Send client invoices and track receivables
- Pay supplier and trade invoices
- Maintain accurate job costing and track budgets
- Prepare monthly summaries and assist with year-end financials

**Owner Support & Communication Management**
- Manage the owner’s inbox and calendar
- Coordinate meetings, schedule priorities, and keep things moving
- Act as a gatekeeper for incoming communication and requests

**HR Administration**
- Post job ads, coordinate interviews, and onboard new team members
- Maintain vacation tracking, payroll records, and HR documentation
- Liaise with our payroll provider to ensure smooth operations

**Marketing & Sales Support**
- Schedule and coordinate social media posts
- Keep the website up-to-date with current project photos
- Assist with proposal formatting, document prep, and lead tracking

**General Admin & Office Operations**
- Maintain records for licenses, warranties, and insurance
- Order and track office and project supplies
- Keep vendor accounts up-to-date (phones, software, etc.)
- Support project managers with administrative tasks and project software updates

**BENEFITS**

Sure, we offer competitive pay and a solid team culture, but here’s what you’re _really_ getting:

- **A role you can take ownership of.** You’re not waiting around for someone to tell you what to do, you’re trusted to run your domain.
- **A true seat at the table.** You’re supporting the owner directly and influencing every part of the business.
- **A chance to grow.** Whether it's learning new tools, getting exposure to operations, or building your own systems, this is a place where initiative is rewarded.
- **A high-standard culture.** We care deeply about how we show up for our clients and each other. You’ll be part of a professional, caring, driven team.

If this sounds like the kind of role you’ve been searching for, we’d love to hear from you.

**Let’s build something amazing, together.**

**Job Types**: Full-time, Part-time

Pay: $48,079.35-$84,677.93 per year

Expected hours: 20 - 40 per week

Work Location: In person