Payroll Administrator

**OVERVIEW**

FRPD is an award winning, forward thinking organization that is focused on continual improvement. Employees of FRPD are expected to represent the company internally and externally in a professional manner that enhances the reputation of the company and reinforces its values.

Reporting to the Payroll Manager, the Payroll Administrator will prepare, calculate, and complete our weekly unionized payrolls in accordance with standard policies and procedures. This position requires experience working with union agreements and a strong understanding of employment standards. A high level of confidentiality, sound judgment and analysis used to solve problems is a requirement. The Payroll Manager provides guidance on complicated transactions. Based at the head office in New Westminster, BC.

**RESPONSIBILITIES**
- Enter union timesheets, on a weekly basis, into Sage 300’s payroll module, reviewing hours, job and equipment coding for completeness and accuracy, ensuring appropriate approvals and coding have been obtained;
- Process full cycle union payroll (weekly + bi-weekly);
- Ensure all pay period related earnings, government statutory deductions, union related dues and garnishments are accurately recorded and calculated;
- Upload weekly and bi-weekly EFT net payments to the bank for employee direct deposit and/or prepare manual cheques;
- Process hourly employee changes on a timely basis (new hires, position changes, terminations of employment) including processing and issuance of Records of Employment in accordance with required legislation;
- Prepare hourly and salary Receiver General statutory deduction remittances and garnishment payments;
- Respond to inquiries from customers (i.e. employees, government, unions, benefit providers) in a professional and timely manner;
- Provide additional backup duties to the Payroll Manager, including the preparation of monthly union dues remittances, Journal Entries, benefits reconciliation and payments, including WorkSafe BC quarterly payments, Ontario’s WSIB monthly payments, and other payroll duties as assigned;
- Maintain all Payroll Folders, Filing of all payroll required backup copies, personal files and all other reports as per FRPD policies and requirements;
- Prepare ad hoc reports for internal customers;
- Perform other related duties, as required and assigned on the payroll reporting Due Dates.

**QUALIFICATIONS**

**Education and Experience**
- Minimum 1 - 2 years of processing payroll is required;
- PCP certification, or in progress;
- Completion of accounting courses preferred;
- Knowledge of Sage 300 accounting software would be an asset;
- Microsoft Excel experience required;
- Experience processing payroll within a multi-union environment;
- Experience working with union collective agreements.

**Skills, Knowledge and Required Competencies**
- Strong data entry skills with low error rate;
- Able to prioritize, meet tight deadlines, and communicate effectively with all stakeholders;
- Learns tasks readily and performs them in accordance with established practices;
- Maintains sustained attention to detail in preparing, recording and checking payroll transactions;
- Confident in problem solving to ensure payroll accuracy;
- Adheres to rigid schedules in a timely manner;
- Establishes and maintains effective working relationships with internal and external customers;
- Communicates with discretion in a professional confidential manner;
- Detail oriented, ability to multi task and effectively manage multiple deadlines;
- Superior organization skills;
- Self-motivated team player;
- Able to handle a heavy work load with changing priorities.

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