Accounting Clerk

**Position: Accounting Clerk**

**Status: Regular Full-time**

**Department: Resources**

**Location: 3284 E Broadway, Vancouver BC**

**Classification: Grid 15**

**Salary: $2,196.17 to $2,483.98 bi-weekly; $57,296.54 - $64,805.30 annually**

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honoured, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.
- Join an Agency that strives to provide services to strengthen Indigenous families culturally and spiritually
- Receive a competitive salary of **$57,296.54 - $64,805.30** annuallyPLUS a comprehensive benefits package
- Take on a challenging role that provides membership in the Public Service Pension Plan

**PURPOSE OF POSITION**:
This position reports to the Resources Program Manager and provides financial support to the Resources and Guardianship programs. The Accounting Clerk is responsible for financial management of daily accounting tasks and is responsible for the Resources program and payment system for caregivers. This position also participates in training and instruction as directed and other work may be assigned consistent with the qualifications and experience within the Grid 15 classification. Key responsibilities include but not limited to:
**KEY DUTIES & RESPONSIBILITIES**:

- Monitor contract procedures and ensure contract terms are accurate before requesting for signature and to check and verify information to ensure payment matches contract.
- Ensure invoices are processed on a regular basis for children who are placed in resources outside the region and/or outside BC.
- Code, track and monitor one-time-only (OTO) payments and print emergency (OTO) cheques to meet urgent needs of caregivers and children.
- Complete approval form and enter it into the RAP system.
- Monitor rental agreements to keep current; pay rent as scheduled.
- Stop payment to foster homes as requested.
- Make enquiries in financial systems to determine payment status, ensure payment has not already been processed and maintain accurate records, documentation and update relevant contract files with payment information.
- Work with the Finance department to complete Resources RAP payment every month in a timely manner, forward control sheet to Finance on a regular basis and inform Finance when invoices are submitted and paid.
- Complete or modify contracts based on information provided by the Manager and Resources workers.
- Verify use of correct chart of accounts.
- Set up and implement a tracking system to ensure invoices are paid on a quarterly basis.
- Prepare reports as required.
- Produce invoices for DAA on a quarterly basis.
- Track one-time-only expenditures for Children in Care (CICs).
- Ensure cheque requests are processed in a timely manner and all back approvals and receipts are in place.

Reconcile contract payment information.

A comprehensive position profile will be available at the time of interview.

**Qualifications**:
**Required**:

- Minimum 2-year Accounting Diploma; and
- Minimum of 5-years experience with A/P, A/R, payroll, invoices, bank and GL account reconciliations; and
- Payroll certificate preferred; or willingness to obtain

**Preferred**:

- Recognized Payroll Certificate
- Experience with Great Plains and Payworks

**KEY COMPETENCIES**:

- Relational Engagement
- Leadership
- Collaborative Planning and Decision Making
- Emotional Competency
- Resilience
- Cultural, Spiritual Expression

**Note**:

- This position requires Union membership.
- Applications will be accepted from applicants of all genders.
- This position requires the incumbent to be available in the office.

**BENEFITS**:

- Extended health and dental
- Group life and AD&D
- Employee and Family Assistance Program
- 100% employer-paid premiums
- 3 weeks of vacation
- Public Service Pension Plan
- Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
- Access to Indigenous Cultural Teachings as coordinated by the Agency
- Participation in the flex program after completing probation.

**APPLICATION PROCESS**:

- Situated on the unceded and occupied territories of the Coast Salish Peoples, including the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), Sel̓íl̓witulh (Tsleil-Waututh), and Stó:lō nations._

**Salary**: $57,296.54-$64,805.30 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Relocation assistance
- Vision care
- Wellness program

Schedule:

- Monday to Friday

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