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Finance Clerk

2 weeks ago

Mahone Bay, Canada Town of Mahone Bay Full time

**About us**:
The Town of Mahone Bay is a small town with big ideas The Town is currently working on large infrastructure projects, community partnerships, and new Council’s priorities with a focus on financial stewardship.

**What we are looking for**:
You are excited about the prospect of working in Municipal Government, the level of government closest to the people. You are focused, goal oriented and pay close attention to details. Both organizational skills and having the ability to prioritize tasks is crucial to the success of this position. We are also looking for somebody who can contribute to building systems, identifying room for change, and help modernize our financial systems.

**Scope**:
The Finance Clerk is responsible for processing customer transactions, preparing A/P invoices for payment, reconciling bank accounts and preauthorized payments, review of A/R accounts and issuing monthly disconnection notices. Additional accounting duties will be required outside of the billing function to support the Finance Department as a whole.

**Qualifications**:

- Accounting Diploma or Equivalent
- Good working knowledge of Business English and Spelling
- Experienced in Microsoft Office Suite
- Knowledge of Town Suite would be an asset
- Familiar with office practices and procedures
- Highly organized individual with excellent attention to detail
- Strong Interpersonal Skills
- Ability to prioritize multiple tasks and deadlines

**Summary of Principle Duties and Functions**:

- Process invoices for Accounts Payable
- Correspond with vendors
- Validate and verify invoices and purchase orders
- Verify coding and ensure supporting information is available
- Prepare cheque runs in timely fashion and in accordance with established procedures
- Issue purchase orders
- Purchase card program administration
- Weekly completion of bank reconciliation
- Process expense claims and forward those of Council and Senior Staff for posting on the website
- Record bank transactions
- Maintain records for all bank accounts
- Monitor suspense account
- Balance cash on hand
- Coding of online PAD payments
- Prepare and post journal entries daily
- Issue temporary vendor permits
- Process quarterly HST Rebate Claims
- Process HST Offset Program Reports
- Process Fuel Tax - Gasoline/Diesel Refund Application
- Process insurance breakdown/allocation
- Maintain cemetery records (lot sales/burials) and financial transactions
- Review of A/R for monthly disconnection notices and annual write offs
- Maintain inventory spreadsheet
- Assist Manager of Finance with Audit
- Assist Manager of Finance with Budget Preparation
- Assist Manager of Finance with SOE/FIR/Other Provincial and Federal Funding Reports
- Assist Manager of Finance with monthly and quarterly budget reports
- Process customer transactions
- Attend meetings as required
- Undertake relevant training to remain current with Municipal Finance
- Assist with the electronic on and off boarding of staff
- Maintain all required backup for entries booked in system
- Other duties as assigned

**Duties and Responsibilities**:
As a key member of the Finance Team, you will be working with the team to keep the Town’s financial transparency up to date and accurate. You will be reporting to the Manager of Finance and working closely with your fellow team members.

**Job Types**: Full-time, Permanent

Expected hours: 35 per week

**Benefits**:

- Company pension
- Employee assistance program
- Extended health care
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-06-02