Production Administrator

1 day ago

Waterloo, Canada Activa Holdings Inc. Full time

Role Summary

**Company**:Activa

**Job Title**:Production Administrator (Contract)

**Job Type**:Full-Time, Contract

**Reports To**:Contracts Manager

**Location**:Waterloo, Ontario

Reporting to the Contracts Manager, the Production Administrator is primarily responsible to maintain purchase prices and Vendors for each house/ unit that is sold and/or spec’d (inventoried), and ensure it is built as per builder’s specifications, homebuyer’s requirements and within production schedule.

Key Responsibilities
- Enter/Update Contract Prices and Set up Vendors (Trade Partners) for all projects in HB1 (ERP)
- Update Options Pricing (upgrades) in HB1 in timely manner due to price change
- Maintain Trade’s Price Sheets for use by site and internal staff
- Register Netzero/Netzero Ready/Energy Star Houses in EnerQuality Database; upload certificates in HB1 software once received
- Request Trade documents as required; electronic filling and maintenance documents (Form 1000, Liability Insurance, WSIB Clearance, Health &Safety Documents); assist New Trade Partners with set up documentation
- Create price comparison for all price increase requests for review and approval by Manager
- Assist Trade Partners/Purchasing with pricing or contract related requests
- Set-up Trade Types and attach Cost Category to a Vendor in HB1 upon request from Estimating, Site and Warranty Department
- Coordinate information for Trades/Suppliers to ensure rebates are received where applicable
- Execute Case Study as a Team prior to implementation of new version/features of HB1
- Inform supervisor about potential issues as early as possible and offer solutions for problems that arise or issues that might develop
- As required from time to time by Estimating Department, initiate tasks directly from plans, contracts, and specifications
- Other duties as assigned

**Requirements**:

- Minimum 1-2 years of experience in estimating or contracts within residential home building industry
- Experience with Microsoft Office with strong focus in Excel
- Experience with Newstar or JDE an asset
- General understanding of home construction, current OBC building code, contracts and terminology, Architectural plans

Personal Attributes
- Excellent interpersonal skill; able to build relationships with outside contractors
- Strong analytical skills
- Strong organization skills

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