Production Administrator

4 days ago

Waterloo, Canada Activa Holdings Inc. Full time

Role Summary

**Company**:Activa

**Job Title**:Production Administrator

**Job Type**:Full-Time, Permanent

**Reports To**:Contracts Manager

**Location**:Waterloo, Ontario

Reporting to the Contracts Manager, the Production Administrator is primarily responsible for entering and managing Subcontractor Contract Pricing, and Unit Rate Pricing in our system, Subcontractor allocation throughout our community’s, and other administrative duties aligned with the responsibilities as noted above.

Key Responsibilities
- Entering and updating Subcontractor Contract pricing in ERP system, including setting up primary vendors by Community, as dictated by Contracts awarded.
- Entering and updating Unit Rate and Option pricing in ERP system, on an as needed basis (Unit Rate), or as requested by Estimating.
- Requesting and managing the Unit Rate pricing provided by trades. Ensure price sheets are up to date and accurate and reflect what is entered in ERP system.
- Prepare price comparisons for the Contracts Manager based on new and/or revised Bid Rate Pricing submitted by Subcontractors.
- Energy Star and Net Zero Ready enrollment by lot and uploading certification in ERP system when received.
- Verify any discrepancies between WO (Work Order) and Subcontractor pricing.
- Provide, upon request, Dig Schedule, Framing, and Closings to trades.
- New Subcontractor / Replacement Subcontractors setup in ERP system. Request New Subcontractor information form and standard documentation, including WSIB, Certificate of Liability Insurance, and any other documentation on an as needed basis.
- Coordinate information for Trades/Suppliers to ensure rebates are received where applicable.
- Other duties as assigned within the spirit and scope of the role.

**Requirements**:

- Minimum 1-2 years of experience in administration, within residential home building industry
- Post-secondary education in Construction, Estimating, or a related discipline
- Experience with Microsoft Office with strong focus in Excel
- Experience with ERP system considered an asset
- General understanding of home construction, current OBC building code, contracts and terminology, and architectural plans

Personal Attributes
- Excellent interpersonal skills; able to build relationships with outside contractors
- Strong analytical skills.
- Strong organization skills
- Strong written and verbal communication skills

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