Human Resources Manager

Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Human Resources, Level B
Job Title
Human Resources Manager
Department
Administrative Management | Department of Medicine
Compensation Range
$6,747.50 - $9,701.42 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
March 27, 2025
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The Human Resources Manager is responsible for leading, planning, and managing the effective and efficient day-to-day operations of all human resource activities as well as leading change management processes for the UBC Department of Medicine.
The position is responsible for the operational management of departmental human resource activities including assessment of human resource needs, drafting position descriptions, recruitment, re-classifications, performance management, and terminations. The position is responsible for managing all volunteer, student, staff, visiting faculty, Postdoctoral Research Fellow, Clinical Fellow, Research Associate, academic and clinical faculty processes by ensuring compliance with UBC policies and procedures. This includes advising supervisors on their managerial responsibilities and advising employees and visitors regarding their appointments with UBC.
Organizational Status
The Department of Medicine is the largest department in the Faculty of Medicine and at UBC. The Department has the largest tertiary care oversight throughout its 18 divisions who are also engaged in teaching and research.
The position will report to the Director of Administration. This position will regularly interact with faculty, students, visitors and all levels of staff within the Department of Medicine and its divisions and programs. This position will also regularly liaise with units external to the Department such as Central Human Resources, Financial Services, and the Faculty of Medicine.
The Department of Medicine's Administration Office is located in the Diamond Health Care Centre (DHCC) at the VGH Hospital site. This position may be required to travel to other sites (UBC Point Grey, St. Paul s Hospital, etc.) as needed as well as work flexible hours (early morning and evenings) as needed for meetings.
Work Performed
- Responsible for ensuring that the human resources activities within the Department are consistent with UBC policies and procedures and are aligned with the Department s strategic priorities;
- Responsible for the operational management of all human resource activities and processes for the Department including the review, development, implementation, monitoring and continued improvements/updates to internal processes and systems to support these activities in an effective and efficient manner. Identifies and provides recommended actions to address gaps in HR support, develops and improves processes, and etc.;
- Leads the implementation of new HR related initiatives, policies, procedures, processes and requirements. Exercises judgment, creativity and initiative in developing systems and procedures that will ensure optimal usage HR resources;
- Advises supervisors on human resources issues such as employee job performance, workflow and workload distribution, leave management, collective agreements, conflict resolution, disciplinary actions, and grievances;
- Responsible for finalizing staff job descriptions including advising and/or assisting supervisors with preparing job descriptions or generates job description in compliance with UBC job families;
- Provides advice, guidance, and tools to supervisors regarding performance management and salary increases;
- Responsible for the coordination of leave management records for staff in the Department s Administration Office including accurate accounting of leave taken, identification of patterns of sick leave usage, meeting with staff regarding leave patterns, advising supervisors on issues around leave management issues and providing other Departmental supervisors with the tools to manage their staff leave records. Manages performance reviews for staff in the Administration Office as well as the process for merit;
- Acts as a resource person to employees and superv