Wedding Coordination

Carl’s Catering has grown to become classed as one of the top wedding and event venues in our area. We have an exciting opportunity to join an established catering & banquet facility as a member of our Wedding and Event planning team. The role of the Wedding & Event Planner is vital to our presence in the hospitality& wedding industry and to our clients. As a highly motivated and customer focused individual, you bring professionalism, superior problem solving skills, energy, a positive attitude and a willingness to learn. Our goal and yours should be nothing short of excellence.

**Job Functions and Tasks**

**Wedding Coordination / Event Coordination/Catering**:
Coordinate all client meetings for contracts, 2nd deposits, invitations, final consultation, numbers, and final payment.

Effectively manage peak wedding season

Coordinate busy Christmas schedule with multiple events both in-house & offsite

Create and update DJ schedules for each season

Plan on and offsite corporate & social events - BBQ, Social catering, etc.

Order, examine & proof ‘invitations’ and ‘save the date magnets’

Coordinate cake orders - ensuring all details are understood

Organize various rentals as required - tenting, BBQ’s, etc.

Create Banquet Orders for Banquet Manager and Staff and apprise all staff of any changes

Understand food allergies / cross contamination, etc. and relay to Kitchen & Banquet Manager

Up-sell and coordinate decor with client & decorator

Schedule rehearsals & review indoor rehearsals plan when required

Request and review clients floor plans, potential food allergies and dietary restrictions, DJ setup, etc.

Create event function notes from final consultation and send to client for review and approval

**Sales and Marketing**:
Maximize catering event revenues by effectively selling venue, wedding packages and any other inclusions

Conduct site tours and explain layouts and logistics for ceremonies and receptions

Recommend other services based on anticipating needs and recognizing opportunities to up-sell

Create and negotiate event contracts within established parameters

Follow up on and process payments as agreed upon

Ensure venue space is booked to maximize sales potential, accommodate guests’ requirements and minimize labour costs

Organize, manage & liaise with clients at annual food tastings / open house events

**Office Management**:
Providing office administration support for Owner/Manager

Maintain current staff list and vendor list

Ability to use event planning software an asset - quotes, contracts, payments, etc.

Review other administrative or marketing materials as requested

**Qualifications**:
Post Secondary education with a preference for a designation in Event Planning/Hospitality

Minimum 2 years experience in event & wedding planning

Highly fluent in English reading, writing and speaking

Strong computer skills in Word, Excel, Corel and Outlook

Understanding of PowerPoint & LED Art an asset

Must have valid driver’s license with access to a vehicle

Excellent interpersonal, communication and customer service skills

Strong organizational skills to multitask & work under pressure in a fast paced environment

Ability to work with mínimal supervision with solid negotiation skills to meet client needs/expectations while maximizing revenues

Professional demeanour with strong ability to engage with the public and manage difficult customers

Ability to remain calm and troubleshoot problem situations with mínimal notice

Team oriented and versatile with ability to do hands on work if required

Available to work occasional weekends and evenings for meetings and events as required

**Salary**: $25.00-$30.00 per hour

Flexible Language Requirement:

- French not required

Supplemental pay types:

- Commission pay

**Experience**:

- Wedding Coordination / Event Coordination/Catering: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected start date: 2021-07-07