Current jobs related to Executive Assistant - New Westminster - Lookout Housing and Health Society
-
Executive Assistant
1 week ago
New Westminster, Canada Lookout Housing and Health Society Full time**Job Posting #E035-84** **Executive Assistant - Full Time, New Westminster** **Classification: Executive Assistant** **Salary: $26.24 - $29.11 per hour** **Organization Structure** Reporting to the Chief Executive Officer (CEO) of Lookout Group of Non-Profits, this position provides senior-level support to the CEO. **Summary of Responsibilities** The...
-
Executive Assistant
1 week ago
New Westminster, Canada Primacorp Group Full time**About us** At Primacorp Ventures, we are all about creating opportunities and making a meaningful impact. Founded in 1995, we're the largest accredited independent post-secondary education group in Canada. Yet, for us, this is just the opening act of our transformative journey! **Position**:Executive Assistant to the President, Operations **Reports...
-
Executive Chef
6 hours ago
New Westminster, Canada Boathouse Full timeOverview: **Benefits**: - Extensive and well-rounded training program - Continued career development and growth opportunities - Generous employee discounts on dining, retail, amusements and hotels - Multiple health benefit plans to suit your needs - Monthly discretionary bonus potential **Responsibilities**: - Adhere to company standards and service...
-
Executive Chef
1 hour ago
New Westminster, British Columbia, Canada Landry's, LLC. Full time $75,000 - $85,000OverviewBenefits:Extensive and well-rounded training programContinued career development and growth opportunitiesGenerous employee discounts on dining, retail, amusements and hotelsMultiple health benefit plans to suit your needsMonthly discretionary bonus potentialResponsibilitiesAdhere to company standards and service levels to increase sales and minimize...
-
Construction Safety Officer
5 days ago
New Westminster, Canada Taylor Ryan Executive Search Partners Full timeBase pay range CA$35.00/hr - CA$40.00/hr Brief Description My client is a well-established general contractor who specializes in wood‑frame mixed‑use and residential developments. They are currently looking to add a CSO to the team. About Our Client Well established general contractor with over 50 years of experience, diverse pipeline of projects, and a...
-
Administrative Assistant
1 week ago
New Westminster, Canada UFCW1518 Full time**UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...
-
Assistant General Manager, Merchandising
5 hours ago
New Westminster, Canada Old Navy Full time**JOB PROFILE**:Assistant General Manager** **FUNCTION**: Old Navy Stores **DATE**: March 2019 **REPORTS TO**: General Manager **ABOUT THE ROLE** As an Assistant General Manager, you’ll work with the General Manager to create, execute and maintain the store business plan. You’re a critical leader in driving profitable sales growth through all aspects...
-
Administrative Assistant
1 week ago
New Westminster, Canada UFCW1518 Full time**UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...
-
Human Resources Assistant
2 days ago
New Westminster, Canada School District #40 (New Westminster) Full timeNew Westminster Schools Career Opportunity HUMAN RESOURCES ASSISTANT (TEMPORARY) Under the Direction of the Executive Director of Human Resources or designate, the Human Resources Assistant performs a variety of duties related to the functions of the department. **Job Function**: Reports to the Executive Director of Human Resources Responsible for the...
-
Executive Housekeeper
2 days ago
New Westminster, Canada Inn at the Quay Full time**Job Overview** **Key Responsibilities** Leadership & Staff Management - Supervision & Training: Lead, manage, and motivate the housekeeping team. This includes assisting in hiring new staff, providing comprehensive training on cleaning procedures and safety protocols, and conducting performance evaluations. - Scheduling & Operations: Create and manage...
Executive Assistant
3 weeks ago
**Executive Assistant - Full Time Permanent, New Westminster**
**Salary: $26.24 - $29.11**
**Organization Structure**
Reporting to the Chief Executive Officer (CEO) of Lookout Group of Non-Profits, this position provides senior-level support to the CEO.
**Summary of Responsibilities**
The Executive Assistant provides the CEO with comprehensive administrative support, facilitates day-to-day operations, and maintains appointments. Key duties and responsibilities include completing tasks arising from the activities of the CEO, supporting the day-to-day operations of the Executive Leadership, supervising and coordinating workflow related to the CEO tasks, determining priorities of staff completing duties assigned by the CEO, to ensure the accurate and timely preparation of material arising from the CEO’s work and completion of a wide variety of tasks arising from both internal and external sources. Additionally, the EA will liaise with the general community, governments, and the service community, as well as other service agencies and professionals.
**Scope and Complexity**
The position deals with sensitive and confidential issues that often significantly impact the Society and services, requiring much discretion. The position works independently as well as in close collaboration with other staff. The position exercises judgment and problem-solving skills to complete work. The EA assesses the demands on the CEO and, where appropriate, handles issues both in person and through written communication. It will be crucial in enhancing efficiency and productivity by efficiently managing and prioritizing executive calendars, scheduling meetings, appointments, and events, and coordinating travel arrangements and itineraries for executives as directed by the CEO.
The Executive Assistant will be a key point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. The job role occurs primarily within the Administration location but will be required to occasionally attend a variety of program locations. On call hours may vary.
Communications
Internal and External
The majority of internal communication is with Lookout’s Leadership team and both Society and Foundation Board of Directors. The Executive Assistant has direct contact with staff throughout the Society and provides regular reports to the Chief Executive Officer. External communications will primarily be to the general public, organizational stakeholders, the Boards of Directors, and government representatives. Communications can be sensitive and the position must utilize a thorough knowledge of the Society, Lookout’s policies and procedures, COA requirements, Society Constitution and Bylaws, and Collective Agreement(s) in addition to strong communication and interpersonal skills to respond effectively to inquiries or provide direction.
**Responsibilities**:
- Organize and coordinate Board meetings (both Society and Foundation), including agenda preparation with CEO, logistics, and follow-up actions. The EA may attend meetings, take minutes, and distribute relevant documentation as required.
- Attends approved work-related conferences and seminars to promote and maintain professional development.
- Develop quality improvement tools and create/maintain tracking forms and evaluative tools.
- Coordinates the administration of assigned projects, and develops organizational systems. Develops necessary documentation and reporting systems to maintain accurate records and communication for the Society.
- Produces and maintains various accurate and well-designed documents including correspondence, briefing notes, letters, presentations, memos, meeting agendas/minutes, graphs, and reports utilizing various word processing and spreadsheet software. Proofreads and edits documents for grammar and stylistic consistency.
- Maintains a current knowledge of Board Governance and complies with all Bylaws, and Lookout policies and procedures.
- Organizing orientation for new Board members, including updating the orientation information materials, scheduling tours, etc.
- Conduct research, compile information, and prepare as needed for consideration and presentation by executives, committees, and both organization’s Boards of Directors.
- Ensures that proper security procedures are followed in the handling and storing of all confidential material, ensuring compliance with FIOPPA and PIPA.
- Ensures staff and guests’ rights of privacy and confidentiality are maintained in accordance with policy and as required by law or contractual agreement.
- Screens requests, and complaints or concerns to the Chief Executive Officer to determine the importance and urgency of response. Record suggestions concerning the department's operation and initiate appropriate action or refer recommended action and feedback to the CEO.
- Coordinates all administrative logistics for meetings and other events, including planning travel,
