Executive Assistant

1 week ago

New Westminster, Canada Primacorp Group Full time

**About us**

At Primacorp Ventures, we are all about creating opportunities and making a meaningful impact. Founded in 1995, we're the largest accredited independent post-secondary education group in Canada. Yet, for us, this is just the opening act of our transformative journey

**Position**:Executive Assistant to the President, Operations

**Reports to**:President

**Location**:960 Quayside Dr, New Westminster, BC V3M 6G2

**Salary Range**:$65,000-$75,000

**Your Day to Day**:

- ** Schedule Management**:

- Arrange, plan, and coordinate business appointments
- Provide meeting notes and background information for appointments
- Arrange travel, accommodation, and car reservations
- Manage calendar and itineraries
- ** Administrative Support**:

- Compose and edit documents, including confidential correspondence, contracts, and proposals
- Prepare reports, write and edit copy
- Assist the Vice President of Operations and team with ad-hoc projects and events
- Record, transcribe, and distribute meeting minutes
- Maintain organized digital and paper filing systems
- ** Reporting and Analysis Support**:

- Assist in preparing and analyzing reports (budget, sales, student data, etc.)
- Attention to detail and accuracy in interpreting documents
- ** Communication Liaison**:

- Screen and distribute incoming communications
- Prepare responses and follow-up on issues and concerns
- Work with departments to coordinate activities and projects
- ** General Administrative Duties**:

- Perform clerical duties (photocopying, scanning, faxing)
- Suggest improvements for operating practices
- Provide reception coverage
- Other duties as assigned

**What You Bring to the Table**:

- ** Education & Experience**:

- Diploma in business administration, commerce, hospitality, or related discipline; preference for an undergraduate degree
- 5 years of related work experience, preferably in a large or diversified organization or government
- ** Competencies**:

- Knowledge of social etiquette and formal service procedures
- Strong written and oral communication skills
- Flexible and adaptable, managing competing priorities under tight deadlines
- Ability to analyze and interpret budgetary and statistical data
- Strong organizational, planning, and interpersonal skills
- Ability to work independently with attention to detail
- Professional attitude and commitment to quality service
- Ability to safeguard confidential information
- ** Must have access to a reliable vehicle and possess a class 5 driver's license**:

- ** Ability to travel occasionally (less than 10%)**

**Nice to have**:

- Proficiency in additional languages, particularly Korean

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