Facilities Services Assistant/receptionist

6 days ago

Edmonton, Canada The Alberta Teachers' Association Full time

**The Alberta Teachers’ Association**

**Facilities Services Assistant/Receptionist**

**Permanent Full-time Position**

The Alberta Teachers' Association, as the professional organization of teachers, promotes and advances public education, safeguards standards of professional practice and serves as the advocate for its members. We are currently seeking a detail oriented and personable administrative professional to help assist visitors, guests, staff and co-ordinate the flow of people and services throughout the building.

In this fast-paced position, specific duties include:

- Booking and helping to prepare meeting room rental/event booking paperwork for conference rooms, updating meeting-room electronic signs and event boards daily, and updating catering requests;
- Providing administrative support to the Building and Facilities Operations Manager and the Building Supervisor including attending building meeting attendance and note taking;
- Keeping accurate files and logs on building maintenance activities, preventative maintenance and repair records, contractor visit records, tenant issues, and reconciling building service invoices received for payment;
- Tracking the expiration and renewal dates for building permits and OHS staff training/trade tickets including first aid, boiler tickets, equipment operation certifications, etc;
- Receiving calls and directing visitors at the main reception desk; booking annual arrangements for other services with contractors such as window washing, exterior repairs as needed, fire systems inspections, and the arrival and departure of specialty rental equipment;
- Issuing temporary building access cards and parking stalls and ensuring that security sign-in procedures are followed; and
- Helping visitors, delivery drivers, and contractors way find throughout the building.

**Qualifications**:

- A certificate in administration, office management or related field. Individuals with formal education or experience in facilities management administration is an asset.
- Three years of experience involving booking appointments, coordinating meetings, record keeping, front line receptionist with call transfer responsibilities/switchboard operations.
- Proficiency in using the Microsoft Office Suite, Excel, and other booking software/databases. Proficiency in using Meeting Room Manager and Signage Master Express software is an asset.
- Strong time-management and organizational skills, including the ability to multitask, work well under pressure and meet deadlines.
- Strong interpersonal skills, including the ability to maintain good working relationships with staff, stakeholders, customers and to be professional and cordial with the public.
- An ability to perform duties with a high degree of proficiency, initiative and good judgment.

**Salary**:This position offers a competitive starting annual salary of $51,312 to a maximum of $63,785 (after 3 years) plus a full range of employer-paid benefits.

**Hours of Work**:35 hours per week, 0900-1700, Monday to Friday

**Work Location**: Barnett House (11010 142 Street NW), Edmonton.

**HOW TO APPLY**: Submit a cover letter and resume in one attachment along with the names and telephone numbers of two business references. Applications should be addressed to Tetiana Hlus, HR Administrator. This posting will remain active until the position has been filled.

**Salary**: From $51,312.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Receptionist/Booking/coordinating meetings: 3 years (preferred)

Work Location: In person

  • Receptionist / Administrative Assistant

    6 days ago

    Edmonton, Alberta, Canada HGA Services Full time $35,000 - $55,000 per year

    ←Back to all jobs at HGA Services Inc.Receptionist / Administrative AssistantJob PurposeReporting to the Manager of Administration, theReceptionist is the first point of contact for clients and has a key role inensuring clients are welcomed positively. Representing HGA with their friendlydemeanor, exceptional communication skills, and problem-solving...

  • Receptionist / Administrative Assistant

    2 weeks ago

    Edmonton, Canada HGA Services Inc. Full time

    **Job Purpose**: **Reporting to the Manager of Administration, the Receptionist is the first point of contact for clients and has a key role in ensuring clients are welcomed positively. Representing HGA with their friendly demeanor, exceptional communication skills, and problem-solving mindset will be crucial in succeeding in the Receptionist role. This...

  • Receptionist

    2 weeks ago

    Edmonton, Canada Youth Empowerment & Support Services Full time

    The Opportunity - Receptionist. Reporting to the Manager of Administration & Executive Assistant, the **Receptionist** will be responsible for acting as the face and first point of contact for the building. They will provide excellent professional customer service to all Agency visitors, clients, donors and staff while ensuring smooth handling of the phone...

  • Receptionist

    3 days ago

    Edmonton, Canada Covenant Health Alberta Full time

    We are seeking a friendly, professional, and detail-oriented individual to join our team as a receptionist. In this role, you will be the first point of contact for residents, visitors, and staff, ensuring a warm and welcoming environment. Key responsibilities include answering and directing incoming phone calls, taking messages as needed, and greeting...

  • Receptionist

    16 hours ago

    Edmonton, Canada Nuna Logistics Full time

    Job Description The Nuna Group of Companies is now accepting resumes for their Receptionist role in their south-east Edmonton office. Nuna is the largest Inuit-owned heavy civil construction, earthworks, and mine construction contractor in Canada. As the first point of contact for the Company, the Receptionist provides courteous reception services to all...

  • Veterinary Receptionist

    2 weeks ago

    Edmonton, Canada Vet ER Full time

    **About us** Vet ER is a small business in Edmonton, AB T5S 1P2. We are professional, agile, and our goal is to provide gold standard veterinary care in a fun, relaxed envoironment. Our work environment includes: - Modern office setting Vet ER is seeking a Veterinary Receptionist to join our team! Vet ER is a full-service, privately owned and operated...

  • Veterinary Assistant/receptionist

    6 days ago

    Edmonton, Canada Lakeview Animal Hospital Full time

    Veterinary Assistant/Receptionist Job Opportunity in Edmonton, AB at Lakeview Animal Hospital We are offering a exciting opportunity for a part time, with the future potential of full-time, receptionist to join our team. We are a full-service Veterinary Hospital, located in Southside Edmonton. We are looking to hire someone who's main focus is providing...

  • Veterinary Assistant/receptionist

    1 week ago

    Edmonton, Canada Lakeview Animal Hospital Full time

    Veterinary Assistant/Receptionist Job Opportunity in Edmonton, AB at Lakeview Animal Hospital We are offering a exciting opportunity for a part time, with the future potential of full-time, receptionist to join our team. We are a full-service Veterinary Hospital, located in Southside Edmonton. We are looking to hire someone who's main focus is providing...

  • Veterinary Assistant/receptionist

    17 hours ago

    Edmonton, Canada Lakeview Animal Hospital Full time

    Veterinary Assistant/Receptionist Job Opportunity in Edmonton, AB at Lakeview Animal Hospital We are offering a exciting opportunity for a part time, with the future potential of full-time, receptionist to join our team. We are a full-service Veterinary Hospital, located in Southside Edmonton. We are looking to hire someone who's main focus is providing...

  • Receptionist/administrative Assistant

    2 weeks ago

    Edmonton, Canada Red Executive Services Inc. Full time

    _Currently, we are accepting resumes for the full-time position of Office Receptionist/Administrative Assistant._ - This position is for a law firm located in central Edmonton (close to downtown) and the position is in-person._ **This would be an excellent entry-level position for someone taking time off between high school and university, or wanting to...