Receptionist/assistant

6 days ago

Edmonton, Canada Finning Canada Full time

Company:
Finning Canada

Number of Openings:
1

Worker Type:
Permanent

Position Overview:
This position’s primary responsibility is to provide excellent reception by assisting walk-in traffic. The Receptionist will also perform administrative duties on behalf of the department they report into, including but not limited to; processing mail, arranging couriers, providing safety orientations, booking meeting rooms, maintenance requests and processing departmental invoices.

**Job Description**:

- Receiving, welcoming, and referring visitors to the relevant individual or department.
- Connecting callers who are uncertain of their required contact to the most appropriate department/contact
- Taking messages and providing the message to the intended recipient in an expedient manner
- Maintaining visitor logs as well as the professional appearance of the reception area
- Accepting delivery of courier packages and notifying addressee
- Arranging domestic and international courier outgoing services
- Training new/relief receptionists and keeping reference material up to date
- Managing the booking of meeting rooms
- Sorting the departmental mail notifying addressee
- Assisting facilities department with tasks such as typing, filing, report preparation and correspondence as necessary
- Assisting AP/AR departments with mail prep (i.e.: invoices into envelopes before mailing out)
- Submitting building maintenance requests and requirements as required
- Processing department related invoices as needed
- Assist management in coordinating relief reception back up when regular back up is away or unavailable
- Ensure all visitors receive orientation and PPE if required
- Post information around the building as required

Education & Experience:

- Previous reception or secretarial experience
- Strong computer skills including MS Office is an asset
- Strong interpersonal, customer service skills with the ability to develop and maintain good working relationships with vendors, customers, co-workers, and polite phone manner.
- Proficiency in keyboarding with a high degree of accuracy.
- Enthusiastic approach to resolution of customer/visitor inquiries
- Demonstrated oral communications skills
- Must be a team player willing to provide assistance in situations when needed
- Must possess a high standard of professionalism in both appearance and personal interactions

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