Current jobs related to Administrative Assistant - Victoria - Focal
-
Administrative Assistant
5 days ago
Victoria, Canada British Columbia Investment Management Corporation (BCI) Full timeAbout Us: With $295.0 billion of gross assets under management, as of March 31, 2025, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of...
-
Administrative Assistant
2 minutes ago
Victoria, British Columbia, Canada Victoria Garden Sprinkler Co Ltd Full timeCompany DescriptionVictoria Garden Sprinklers Co Ltd specializes in providing top-quality irrigation systems to ensure lush, green lawns for customers in the Victoria area. Our automatic sprinkler systems offer convenience and efficiency, helping homeowners maintain beautiful gardens effortlessly. Committed to exceptional service, we take pride in being a...
-
Administrative Assistant
7 days ago
Victoria, Canada CardioMetabolic Collaborative Clinic Full time**ADMINISTRATIVE ASSISTANT - CARDIOMETABOLIC COLLABORATIVE CLINIC** The Cardiometabolic Collaborative Clinic is seeking a dedicated and highly organized **Administrative Assistant** to join our team. This role involves coordinating and managing the day-to-day operations of a busy clinic alongside another administrator. **Responsibilities**: - Oversee...
-
Administrative Assistant
7 days ago
Victoria, Canada Canland Capital Corporation Inc Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. **What you will do** - Prepare, key in, edit and...
-
Administrative Assistant
2 weeks ago
Victoria, Canada Bayshore HealthCare Full timeThe Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as requested. **DUTIES AND RESPONSIBILITIES** - Complete correspondence including letter writing and text editing. - Prepare reports and...
-
Administrative Assistant
7 days ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Faculty of Science- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 16 November 2025- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.5- Salary Grade- $4,134.00 - $4,257.00- Additional Posting Information: - N/A- Salary posted will be...
-
Administrative Assistant
2 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 -...
-
Administrative Assistant
2 weeks ago
Victoria, Canada Inn at Laurel Point Full time**Job Title**:Administration Assistant **Job Status**:Permanent **Start Wage**: $58,000 per annum **Summary of Position**: The Administration Assistant is responsible for the daily administration (“Administration”) of the Executive Office of the General Manager/Managing Director and the Rooms Division of the hotel. **Responsibilities**: - Manages...
-
Administrative Assistant
7 days ago
Victoria, Canada The Kitchen Technician Full time**The primary objective of the administrative assistant’s role is to**: - Manage the daily operations of the front office to ensure efficiency in all business functions - Manage communications between clients and staff to provide effective customer service - Provide support to showroom and walk in clients - Promote health and safety in the workplace -...
-
Administrative Assistant
5 days ago
Victoria, Canada Thales Full timeLocation: Victoria - 905 Ellery, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...
Administrative Assistant
1 hour ago
Job Title: Administrative Assistant at Focal
Location: in-person (Victoria, BC)
**Job Type**: Full-Time
Most wedding photographers still rely on word of mouth, expos, and sheer luck to grow their business. Sounds crazy, doesn’t it?
These methods are outdated, ineffective, and slow, leading to many photographers leaving the industry altogether.
That’s why we built Focal—to help photographers build strong and self-sustaining businesses.
Does it work? Here’s what our photographers are saying:
“Focal has been truly invaluable to my wedding photography journey. From setting up my website, to the Focal Ignite program, they have upped my business to the next level again and again. With my website, they have helped me with creating packages that are tailored to my market, and helped drive in more business. I don’t think you can get that with any other company. Speaking on more business, Ignite has helped put more eyeballs on me than ever before. Because of Ignite, I have booked weddings before an engagement shoot even happens. *Correction: my VERY OWN SALES MANAGER BOOKED THE WEDDING, and all that was needed from me was a video call I can’t thank them enough” - David Anthony
Why Work at Focal?
Be part of a vibrant and forward-thinking tech company that values creativity and innovation.
Work in a supportive environment that encourages professional growth and development.
Enjoy a role with significant impact, ensuring smooth and efficient operations that help clients grow their businesses.
Role Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our team. In this role, you will oversee and streamline the day-to-day operations that drive success for our photographers and their clients. From onboarding new photographers to automation creation and monitoring, you’ll ensure that our photographers' clients move smoothly through the sales funnel, and that our photographers have the best possible experience. You’ll play a key role in the execution and optimization of operational processes, directly impacting client satisfaction and the overall success of our team.
**Responsibilities**:
- Manage the operational workflow for photographer sales accounts, ensuring efficient and smooth processes to maximize bookings for weddings.
- Collaborate closely with the sales and marketing teams to align operational processes with client goals and campaign execution.
- Assist in the onboarding of new photographers, ensuring a seamless transition and setting them up for success.
- Monitor operational performance, identifying bottlenecks and areas for improvement; implement solutions to increase efficiency.
- Ensure that communication between teams and clients is streamlined and that any operational issues are resolved quickly.
- Utilize CRM and other management tools to track project progress and ensure deadlines are met.
- Provide regular updates and performance reports to management and internal teams, keeping everyone aligned on operational goals.
- Act as a key point of contact between sales, marketing, and client success teams to ensure client satisfaction and operational success.
Qualifications:
- Experience with PIPEDRIVE or related CRM and automation tools such as Zapier/Make an asset.
- Proven experience in operations, project management, or a related field. Experience in the wedding or photography industry is a plus.
- Strong organizational and time management skills, with the ability to manage multiple tasks and projects simultaneously.
- Excellent problem-solving skills with a proactive approach to identifying and resolving issues.
- Familiarity with digital marketing or sales operations is highly desirable.
- Prior experience utilizing CRM software to manage workflows and track project performance.
- Strong communication skills, able to effectively coordinate between teams and convey updates clearly.
- Energetic and proactive, with a passion for streamlining processes and improving efficiency.
Compensation:
Competitive base salary $45K to $50K
Potential performance based incentives based on operational success and client satisfaction.
How to Apply: Please submit your resume and a cover letter outlining your experience and why you would be a great fit for the Administrative Assistant position at Focal.
We look forward to hearing from you and possibly welcoming you to our team
**Job Types**: Full-time, Permanent
Pay: $40,000.00-$61,452.50 per year
Additional pay:
- Bonus pay
- Commission pay
**Benefits**:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee stock purchase plan
- Extended health care
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
**Experience**:
- Administrative experience: 1 year (preferred)
**Location**:
- Victoria, BC V8V 3K5 (preferred)
Work Location: In person
Application deadline: 2025-01-10
Expected start date: 2025-01-13
