Executive Assistant

6 days ago

Edmonton, Canada Downtown iPharmacy Full time

**Executive Assistant - Full Time (Modest, Flexible, Purpose-Based Role)**

**Primary Location**: 10570 96 Street NW, Edmonton
**Hours**: Full-time (Monday-Friday; occasional flexible weekend tasks)
**Start**: Immediately / Flexible
**Compensation**: Based on experience

**About the Role**

We are looking for a **trustworthy, organized, stable Executive Assistant** to support a business owner with multiple operations in:

- Healthcare / Pharmacies
- Real Estate / Airbnb units
- Automotive buying/selling
- Equipment & vehicle logistics

This is **not a stressful corporate EA job**.
It is a **hands-on, practical, organized, supportive role** for someone who likes variety and enjoys helping keep operations running smoothly.

**What You Will Do (Practical Tasks - Real Examples)**⭐ **Administrative Tasks**
- Manage calendars, appointments, reminders
- Prepare basic notes, summaries, receipts, and simple documentation
- Track tasks and keep weekly checklists updated

**Airbnb Coordination**
- Help coordinate cleaners, maintenance workers, and check-in/check-out
- Refill supplies (coffee, sheets, batteries, soaps)
- Inspect units occasionally after turnovers
- Help with Airbnb listing updates, photos, and pricing adjustments
- Coordinate minor repairs or handyman calls

**Automotive Support & Car Listing Tasks**
- Assist with posting cars on Facebook Marketplace, Kijiji, AutoTrader
- Take clear photos/videos of cars (training provided)
- Coordinate towing/pickup/delivery of vehicles
- Order car parts (mirrors, headlights, fenders, sensors)
- Track inventory of cars (what’s arriving, being repaired, or listed)

⭐ **Procurement & Small Projects**
- Order parts, tools, or supplies online
- Pick up items from Canadian Tire, Home Depot, Costco, Parts stores
- Assist with equipment coordination:

- ATVs, Fat Bikes, trailers, snow blowers
- Milwaukee tools and tool batteries
- Air compressors and pressure washers
- Support with organizing storage (C-cans, warehouse materials)

⭐ **Errands & Light Field Work**
- Drop off car keys, pick up parts, deliver items
- Occasional driving to Edmonton/Vancouver units
- Deliver documents or items locally
- Transport small items using personal or company vehicle (mileage paid)

**Personal Support (Light & Respectful)**
- Booking medical appointments
- Managing reminders
- Coordinating local services (cleaners, movers, contractors)
- Following up on personal project tasks

**Qualifications (Friendly & Achievable)**

We are **not** looking for a high-corporate EA.
We want someone who is:

- Organized and reliable
- Respectful, discreet, and trustworthy
- Comfortable learning new tasks
- Able to drive with a valid license
- Comfortable doing light errands
- Able to work independently
- Has initiative and good communication

Training will be provided for everything — including car posting, parts procurement, and Airbnb coordination.

**Personality Fit**

You will succeed in this role if you are:

- Calm
- Respectful
- Loyal
- Organized
- Hard-working
- Good with routine
- Able to handle a fast-paced entrepreneur
- Comfortable with variety
- Not intimidated by cars, tools, or equipment

**Work Environment**

Office/Warehouse: 10570 96 Street NW
Occasional tasks at other Edmonton locations
Some hands-on, but nothing heavy-labour

This job fits someone who enjoys a mix of:

- admin
- coordination
- errands
- light fieldwork
- practical daily operations

Pay: $18.00-$22.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Extended health care

Work Location: In person

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