Bookkeeper/office Manager

**Company description** Flex Property Developments is a rapidly growing property management company that specializes in Air BNB, short-term rentals and long-term rentals We currently have an opportunity for an Office Manager position. This is a great opportunity for an individual who would like to join a rapidly growing property management company which can offer supreme opportunities for career progression. This is a hybrid role of sorts and combines office tasks, passion for bookkeeping and admin. We are looking for someone who understands that each day will be different. **Are you someone who**: - Is excited to solve problems? - Can embrace a fun, busy, ad fast paced environment? - Has an awesome attitude, loves helping small businesses and likes being productive. - Is looking for a team who is fun, energetic and has got your back? - We are currently growing rapidly and looking for someone who is ready to grow with us **Description**: - Assist in managing Airbnbs and long term rentals - Overseeing maintenance team and admin - Send out updates to clients, potential clients and staff - Meeting monthly KPI's and overseeing the day-to-day operations of the business - Scheduling maintenance, sending out leases, and basic quality control - Keep property list up to date on excel/creating spreadsheets, organizing data and managing landlord database - Maintains property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units to ensure quality and presentation. - Reports the issues of the properties to landlords and management, troubleshoots small issues. - Keeps log of unit quality - Ensuring all staff are aware of the Health and Safety policies and procedures - Ensuring the maintenance of the company vehicles and keeping them ready for the road everyday - Create appropriate cleaning schedules for your personnel - Providing friendly customer service to tenants and guests - Offering input on growth strategies for the company, leads small team - Additional duties to be assigned according to the demands of the situation **Bookkeeper Job Responsibilities**: - Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance. - Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures. - Maintains subsidiary accounts by verifying, allocating, and posting transactions. - Balances subsidiary accounts by reconciling entries. - Maintains general ledger by transferring subsidiary account summaries. - Balances general ledger by preparing a trial balance; reconciling entries. - Maintains historical records by filing documents. - Prepares financial reports by collecting, analyzing, and summarizing account information and trends. - Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions. - Contributes to team effort by accomplishing related results as needed. - Proven experience in office admin or other managerial role - At least one year of relevant experience in office administration related industries or property management or bookkeeping - Holds and maintain a valid Ontario Driver’s license with a clean driving record - General understanding of the Airbnb model, kijiji and other rental websites - Ability to use an Iphone and apps such as Airbnb, whatsapp, timetree etc. - Exceptional leadership, planning and execution skills, with attention to detail - Be organized, flexible, ability to multi-task and shift smoothly between numerous projects based on priority - Able to work independently and in stressful environments - Able to lift and carry up to 30lbs when required - Has a "do what it takes" attitude to meet tight deadlines and be a contributing member in a team environment **Job Types**: Full-time, occasional night and weekend shift required (on call) **Salary**: $20.00-$34.47 per hour Flexible Language Requirement: - French not required Schedule: - 4 hour shift - 8 hour shift - Day shift - Monday to Friday - Weekend availability Ability to commute/relocate: - Ottawa, ON: reliably commute or plan to relocate before starting work (required) **Experience**: - QuickBooks: 1 year (preferred) - Bookkeeping: 1 year (preferred) Work Location: Hybrid remote in Ottawa, ON