Accounts Payable and Payroll Clerk

5 days ago

Mississauga, Canada Noram Full time

**Job Summary**:
Reporting to the Chief Financial Officer, this position will be responsible for all the functions within Payroll and Accounts Payable. Other duties will include the management of subcontractor files, general accounting tasks and providing clerical backup when required.

The following outlines the primary duties under each category:
**Payroll**:

- Processing bi-weekly payroll by using time sheets for salaried and hourly employees of shop and office staff.
- Maintenance of employee files
- Preparing payroll, EHT & WSIB remittances
- Management of employee benefits
- Processing T4, ROE, and other payroll forms
- Managing other payroll duties as required.
- Preparing payroll reports
- Updating attendance form for office employees
- Providing guidance to employees and supervisors with any payroll-related questions

**AP**:

- Utilizing three-way method to process vendor invoices and preparing semi-monthly vendor payments
- Preparing AP aging reports and payment plans
- Processing wire transfers for oversea orders and monitoring prepaid expenses
- Processing visa payments and daily visa payment reports
- Submitting agency working hours and processing agency invoices
- Maintaining AP files
- Assisting with purchase orders when necessary
- Communicating with vendors regarding discrepancies and payment status

**Subcontractors**:

- Processing subcontractors’ invoices and payments semi-monthly
- Collecting subcontractors’ WSIB certificates
- Maintenance of subcontractor files, including contracts and pay rates.
- Monitoring certain project costs, such as HB and preparing necessary subcontractor documents
- Communicating with subcontractors regarding discrepancies

**General accounting**:

- Performing bank reconciliations when necessary
- Reporting HST
- Assisting with annual insurance renewal and year-end procedures
- Assisting with bank inquiries and account management
- Monitoring cash and loan position and preparing weekly cash and loan position reports
- Tracking legal expenses and preparing monthly legal expense reports
- Managing expense reimbursements and maintaining proper files
- Preparing financial reports, such as G&L, B/S, installation costs, etc.
- Managing property tax payments and other payments related to properties
- Assisting with special accounting programs or projects

**General office duties**:

- Backup to reception duties
- Coordinating oversea shipments
- Other office duties as required

**Key Competencies**:

- Strong knowledge of Quickbooks and Microsoft office
- Ability to multi-task with accuracy
- Excellent communication skills (oral and written)
- Possess excellent time-management skills while working independently
- Ability to handle sensitive information and remain discreet

**Education/Experience**:

- Post-secondary education in accounting, financial, payroll studies
- Strong knowledge and experience of payroll legislation, WSIB, and compliance

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$77,000.00 per year

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**Salary**: $55,000.00-$77,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Day shift

**Experience**:

- Payroll software: 4 years (preferred)
- payable: 4 years (preferred)

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