Team Administrative Lead

2 days ago

Victoria, Canada Luxcare Senior Care Full time

Team Administrative Lead
- Join a team where leadership, organization, and purpose come together_

Are you a confident, capable administrative professional who enjoys wearing multiple hats and helping a team do their best work? Do you thrive in an open, collaborative office where ideas are exchanged and meaningful conversations happen daily? If so, we’d love to meet you.

We’re looking for a Team Administrative Lead to support daily operations, guide administrative processes, and act as a steady, self-aware presence within our growing team. This role goes beyond task support, you’ll help keep the office running smoothly while contributing to a positive, respectful, and culturally agile workplace.

This is a great opportunity for someone who is organized, adaptable, people-focused, and comfortable taking initiative in a dynamic environment.

What You’ll Do
- Lead and support day-to-day administrative operations to ensure the office runs efficiently
- Coordinate and support caregiver and client scheduling, ensuring smooth coverage
- Maintain accurate, well-organized electronic filing systems
- Support onboarding of new employees, including document preparation and orientation materials,
- Provide professional, timely customer support to clients, families, and staff
- Maintain and update Excel trackers, reports, and internal documents
- Oversee office supplies inventory and place orders as needed
- Act as a team player and point of coordination in an open office environment
- Share responsibility for after-hours calls (rotational)

Who You Are
- Culturally agile, respectful, and comfortable working with diverse people and perspectives
- Confident and capable, with strong self-awareness and professionalism
- A true team player who supports others and contributes to shared goals
- Adaptable and flexible, you can wear multiple hats and shift priorities when needed
- Comfortable working in an open office setting where dialogue, collaboration, and idea-sharing happen naturally
- Organized, reliable, and calm under pressure
- Comfortable around dogs (they’re part of our workplace)

Experience & Skills
- Prior experience in an administrative, office coordination, or team support role preferred
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong data entry skills with high accuracy and attention to detail
- Excellent organizational and multitasking skills in a fast-paced environment
- Strong communication skills, both written and verbal, with professional phone etiquette
- Ability to work independently while also collaborating closely with a team

Why You’ll Love This Role
- Supportive, collaborative team environment
- Opportunity to help shape and improve office systems
- Meaningful work that makes a real difference in people’s lives
- Long-term, permanent employment with room to grow

If this role sounds like a good fit, we’d love to hear from you. Please submit your resume and a brief cover letter explaining why this opportunity excites you.

Pay: $23.00-$25.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care
- Wellness program

Application question(s):

- How many years of admin and MS Office experience do you have?

Work Location: In person

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