Administrative Assistant

4 days ago


Waterloo, Canada Spectramedx Inc. Full time

Spectramedx is looking for talented individuals to join our Waterloo team to fill the role of Administrative Assistant. The role requires physical presence at our Waterloo office in performing administrative duties and office management.

**Requirements**:

- Minimum 2 years experience within Administrative Assistant position
- Office Administration degree from an accredited college preferred
- Detail oriented
- Very strong communication skills (oral & written)
- Comprehensive knowledge of Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
- Comprehensive knowledge of Quickbooks Online (QBO) software.
- Foundation in financial literacy and basic accounting (invoicing, purchase orders, credit memos, taxation)
- Strong organizational skills
- Phone etiquette and phone call triage skills.
- Preliminary understanding of shipping/receiving protocols

Duties
- Data entry into CMMS software
- Disinfection of medical devices upon arrival
- Shipping/receiving duties (packing, unpacking, creating shipping lables, packing slips)
- Financial reconciliation & invoicing
- Daily reporting of incoming/outgoing items
- Office/Administrative duties
- Ordering of medical supplies & office supplies
- Basic inventory management
- Support of peers and other office staff for daily tasks
- Keeping office environment clean and organized

THIS ROLE IS NOT AVAILABLE FOR REMOTE WORK.

**Job Types**: Full-time, Permanent

Pay: $18.00-$20.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Casual dress
- On-site parking
- Paid time off

Application question(s):

- Must reside in KW/Cambridge area

**Education**:

- Secondary School (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- administrative assistant: 1 year (required)

Work Location: In person



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