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Admin Assistant

3 weeks ago

Aurora, Canada Kinark Child & Family Services Full time

**Job Description**:
Reporting to the Regional Admin Manager - CYMH Central, the **Admin Assistant** is responsible for providing administrative support to the program.

**Location: 184 Simcoe Ave, Keswick, ON L4P 2H7**
- _The Admin Assistant may be required to cover Admin Staff at the _**_Aurora_**_ location, as needed._

**Hours**: This is a Relief position providing up to two 4-hour shifts of work per week; flexibility is required.

**Duties and Responsibilities will include**, but not be limited to:

- Greeting clients and answering/directing phone calls in the Community Mental Health office.
- Supporting clinician clinical appointments and bookings.
- Managing the Visitor Registration System invites and scanning staff and clients into the office.
- Managing correspondence and documentation as requested.
- Managing mail and couriers.

**Qualification and Skills**:

- High School Diploma required.
- Minimum 5 years’ experience in an office environment.
- Excellent time management, prioritization, organizational and planning skills required.
- Working knowledge of equipment to setup meetings.
- Ability to problem solve, self-motivate and work independently.
- Excellent interpersonal skills
- Understanding and capability of office administrative practices
- Experience with calendar management
- Proficiency in MS Word, Outlook calendar, and internet.
- Excellent communication (both written and verbal) and customer service skills.
- Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical.

**Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening, completed Pre-Employment Medical certificate, and proof of full vaccination against COVID-19.** Fully vaccinated is defined as having received all required doses of a World Health Organization Approved COVID-19 Vaccine at least one of which being approved for use in Canada and 14 days have passed since your last dose. Proof of vaccination for each vaccine dose received is required.