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Executive Office Assistant

2 weeks ago

Kleinburg, Canada Neighbourhood Fence and Deck Inc. Full time

**About Neighbourhood Fence and Deck, Inc.**:

- Neighbourhood Fence and Deck, Inc. designs and builds artistic, unique, quality decks, fences, gates, pergolas, and more while providing a stimulating, energizing, work environment.
- Neighbourhood Fence and Deck is fully licensed and insured, all employees will be covered by the company through WSIB.
- No job or day is the same, our team aims to create a culture of determination, achievement, fun, and success on each day at the job sites.
- Our goal is to provide employees who show initiative and hard work with opportunities to learn, grow, and increase wages
- Direct executive assistant to the owners. Someone willing to work alongside the owners of rapidly growing company to develop systems, processes, organization, documents, and files, and find innovative ways to service our ever growing client base.
- Duties and role will develop over time, but will generally include:

- Sales assistance; lead intake management, gathering information and follow up, preparing quotes and proposals.
- Project management; customer communication and notification, ordering materials and scheduling delivery, scheduling installers.
- Creating, sorting, scanning, and filing company documents (receipts, invoices, contracts, waivers, etc.)
- Data entry and updating systems
- Calling customers and/or vendors as necessary
- Preparing documents as requested
- Potential photo, video and slideshow editing, as well as social media maintenance.
- _Hours: _ TBD. Within the hours of 9-5 Mondays - Friday, overtime available in peak season (peak season: March - September, off season: October - February)
- _Pay Rate: _ $20-22/hr starting, plus potential overtime during peak season and pay increase availability
- _Location: _ Kleinburg Ontario
- Potential for position growth within the company

**Requirements & Qualifications**:

- High school diploma or equivalent
- Transportation to and from the job (valid drivers license and own working vehicle)
- Related experience in either sales or office assistance
- Very good with computers and various common programs/softwares. Ability to problem solve on the computer.
- Good working knowledge of Microsoft Excel.
- Ability to follow instruction in the order in which given
- Well organized individual with attention to detail
- Time management and prioritization skills
- Strong communication and language skills. Must have good English.
- Professionalism and confidentiality
- Takes initiative, willing to try and learn new things and programs
- Understanding of basic math and ability to do simple calculations in head
- Experience in construction or carpentry fields would be an added bonus
- Experience with photo and video editing software, design and render software, or architectural programs would be an added bonus

**How to Apply**:
**Job Types**: Full-time, Part-time, Permanent

**Salary**: $20.00-$22.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: One location