Sales Office Administrator

1 week ago

Markham, Canada Essential HR Full time

**Sales Office Administrator - Real Estate**

**Company description**

Our client is a diversified company equipped to handle the ever-changing real estate industry. Our specialization is in residential resale, platinum pre-construction, and development management, sales and marketing. We work with the latest real estate technology, digital marketing strategy, and strategic partnerships alongside Toronto's best real estate developers to help deliver quality service to our clients.

**Job description**

**Responsibilities**
- Communicate with purchasers, other agents and service providers throughout the closing process
- Responsible for keeping the entire team updated on the progress of all contracts
- Responsible for processing contracts through closing
- Assures all post-closing disbursements, filing and procedures take place
- Prepare amendment statement of purchase sale
- Facilitation of booking process for all showing and appointments for purchasers at building locations
- Advises team members if they need to become involved in negotiations or problem resolution
- Implementation and distribution of daily sales reports
- Maintain all vendor and service provider files
- Responsible for effective communication with clients to ensure that fiduciary service is delivered from contract to close
- Manage and maintain positive relationships with clients at the sales office
- Greet and assist walk-ins at the sales office
- Provide administrative support to the Sales Manager.
- Create and update sales reports, including deposit reporting.
- Ensure filing system is maintained; audit files regularly to confirm all documentation is up to date for closings.
- Liase with external legal team
- Work closely with lawyers to draft, and confirm the accuracy of, legal documents used to complete sales transactions.
- Oversee broker commissions process, from invoice approval through payment
- Ensure Financial obligations to lenders are met
- Implement price increases.
- Track Tarion critical dates and prepare correspondence to purchasers
- Produce and maintain sales reports for stakeholders
- Manage team of sales office administrators
- Establish, direct, and implement operational policy and procedures for administrative functions
- Review statements of adjustments and coordinate release of keys to owners
- Train new sales office administrators (if required)
- Prepare agreements of purchase and sale and amendments, if required.
- Other administrative duties as assigned

**Qualifications**
- Minimum 3 years of experience in the real estate industry required
- Minimum 3 years of experience in Office Administration
- Proficient in creating project plans and deliverables for accuracy and timelines.
- Highly organized and able to multi-task in order to manage diverse workloads of oneself and other team members, with competing timelines.
- Friendly and approachable personality
- Reliable, dependable and punctual
- Client centric attitude
- Exceptional organizational and management abilities
- Excellent verbal and written communication skills
- A self-starter who takes initiative and anticipates needs
- Highly motivated and proactive
- Highly organized and able to multi-task in order to manage diverse workloads
- Ability to work independently or in a team environment, with limited guidance
- Able to be flexible and adapt to a fast-paced working environment
- Proficient in G-Suite, Microsoft Office, DocuSign

**Compensation**:

- $48,000, two weeks of vacation, H&D benefits, + bonus

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