Office Administrator
5 days ago
**Office Administrator - Real Estate**
**Company description**
Our client is a diversified company equipped to handle the ever-changing real estate industry. Our specialization is in residential resale, platinum pre-construction, and development management, sales and marketing. We work with the latest real estate technology, digital marketing strategy, and strategic partnerships alongside Toronto's best real estate developers to help deliver quality service to our clients.
**Job description**
The Office Administrator manages the operations from preparation through to closings for the Development department. This role manages the day-to-day operations of the condo and home sales and ensures the operations are implemented with accuracy and timeliness. This role also oversees all administrative functions for the brokerage team. They are responsible for handling daily operations, producing and updating MLS listings to track real estate sales, supporting the agents with listings and deal management, and assisting with contracts. The Office Administrator also schedules meetings and completes other administrative tasks to ensure the Brokerage team’s operations run efficiently. Let’s grow together Help deliver an incredible experience for our home buyers/owners, investors, developers, builders and more.
**Responsibilities**
Listings & Deals Management
- Manage listing & closings, and transactional paperwork
- Prepare Brokerage files, including listings, deals files, deposits received
- Reviewing and checking for deficiencies in all listings, deals and closing paperwork
- Review listing paperwork, prepare offers, update listings and maintain calendars
- Create deposit receipts for agents
- Ensure deals are pushed through in a timely manner
- Manage client database
- Oversee all listing status changes and terminations (update MLS)
Administrative Support
- Provide administrative support to the Operations Manager, Deal Administrator, Real Estate Agents.
- Track licensing and renewals, support agents with their license renewals not sure
- Responsible for scheduling company meetings
- Booking boardrooms for meetings
Office Management
- Manage and maintain positive relationships with client’s
- Greet and assist walk-ins
- Assist in organized and executing company events
- Prepare and send out gift boxes/ closing boxes to clients upon request
- Manage product inventory for closing boxes and client gifts
- Organize and maintain filing systems archives and electronic files
- Ensure office equipment is running smoothly
- Order office supplies and manage inventory
- Other administrative duties as assigned
**Qualifications**
- Minimum 3 years of experience in the real estate industry
- Minimum 3 years of experience in Office Administration
- Friendly and approachable personality
- Reliable, dependable and punctual
- Client centric attitude
- Exceptional organizational and management abilities
- Excellent verbal and written communication skills
- A self-starter who takes initiative and anticipates needs
- Highly motivated and proactive
- Highly organized and able to multi-task in order to manage diverse workloads
- Ability to work independently or in a team environment, with limited guidance
- Able to be flexible and adapt to a fast-paced working environment
- Proficient in G-Suite, Microsoft Office, DocuSign
- Experience with Lonewolf, Transaction Desk and Brokerbay considered an asset
**Compensation**:
- $45,000, two weeks of vacation, H&D benefits, + bonus
-
Onboarding Administrator
2 weeks ago
Markham, Canada WEINS Corporate Office Full timeJob OverviewThe Onboarding Administrator, reporting to the Manager of Attraction, Recruitment and Hiring will champion the Employer of Choice Brand and be the face of the organization within their assigned Divisions of WEINS Auto Group, executing the organizations talent strategies and achieves staffing objectives by recruiting and evaluating job candidates;...
-
Onboarding Administrator
1 day ago
Markham, Canada WEINS Corporate Office Full timeJob OverviewThe Onboarding Administrator, reporting to the Manager of Attraction, Recruitment and Hiring will champion the Employer of Choice Brand and be the face of the organization within their assigned Divisions of WEINS Auto Group, executing the organizations talent strategies and achieves staffing objectives by recruiting and evaluating job candidates;...
-
Administration Officer
2 days ago
Markham, Canada Joy Custom Homes Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...
-
Office Administrator
2 weeks ago
Markham, Ontario, Canada KW Insulated Panels Full timeJob OverviewWe are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong communication, organizational, and team management skills, with experience in clerical, administrative, and office management functions. This role offers an opportunity to contribute...
-
office administrator
3 weeks ago
Markham, Canada Mindtech Montessori Schools Full timeOverview Languages: English Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Experience: 3 years to less than 5 years. Work setting: Private school, School or educational institution/establishment. Responsibilities Implement new administrative procedures Review and evaluate new administrative...
-
Administrative Officer
2 weeks ago
Markham, Canada STORM WISE ACCOUNTING & TAXATION INC. Full timeEducation: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and...
-
Administrative Officer
2 weeks ago
Markham, Canada Fidelitech Canada Inc. Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Co-ordinate and plan for office services such as...
-
Administrative Officer
5 days ago
Markham, Canada Fidelitech Canada Inc. Full timeEducation: - Expérience: - **Education**: - College/CEGEP - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Co-ordinate and plan for office services such as...
-
Office Administrator
2 weeks ago
Markham, Canada Northvale International Full timeWe are small company in Markham, Ontario looking for an Office Administrator to guide day to day office functions and support the sales team to ensure timely and efficient delivery of office administrative functions. This role will suit a reliable, confident, friendly, experienced office administrator who can efficiently deliver on a high volume of work in a...
-
Office Administrator
9 hours ago
Markham, Canada King Drapery Hardware Full time**Responsibilities**: - Manage daily administrative tasks to support smooth office operations - Accurately take customer orders and prepare corresponding order sheets - Check orders for accuracy and completeness before processing - Maintain organized files and documentation systems - Monitor office supply levels and place orders when needed - Prepare and...
