Project Administrator

14 hours ago

Richmond Hill, Canada The Pool Craft Company Ltd. Full time

**About Us**:
Pool Craft is an industry-leading swimming pool company that specializes in all aspects of backyard design, pool installation, landscaping, carpentry and project management. At Pool Craft, we’re dedicated to fostering a collaborative and inclusive work environment where our team can thrive. We are seeking a motivated and versatile **Junior Project Administrator** to join our dynamic project management team.

**Position Overview**:
We're seeking a detailed-oriented, motivated, Junior Project Administrator to support our project team, from inception through completion. This role is ideal for someone looking to grow in construction project coordination, scheduling, and office operations in a hands-on, fast paced environment.

**Key Responsibilities**:

- Set up and maintain accurate project files (digital and physical) including contracts, drawings, permits, change orders, schedules, vendor invoices, and correspondence
- Follow up on action items, collect status updates, and maintain a centralized project dashboard for visibility.
- Assist with procurement support, including tracking materials, submittals, and vendor communications as required.
- Cross reference and approve subcontractor invoices, ensuring they are assigned to the correct project.
- Record weekly team meetings (planning, status updates, blockers) with project team members (estimating, purchasing, site supervision, field staff) and capture action items.
- Prepare and share progress reports for leadership and stakeholders.
- Facilitate internal communication between estimating, purchasing, site supervision, and field staff to ensure alignment on scope, budgets, and timelines.

**Qualifications**:

- Working towards a degree in Business Administration, Construction Administration, Project Management, or related field preferred; equivalent experience considered **OR** 1-3 years of administrative or project coordination experience in construction, landscape, pool, or related trades is a plus
- Strong organizational and time-management skills
- Excellent written and verbal communication, with professionalism in client interactions
- Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with project management software or cloud storage (Google Workspace)
- Experience with project management tools (Jobber, Monday) is a plus
- Ability to manage multiple tasks, prioritize, and meet deadlines
- Basic understanding of construction or landscape processes, permits, and safety considerations is an asset
- Detail-oriented with a high level of accuracy
- Reliable, proactive, and able to work independently with mínimal supervision.
- Comfortable on-site for occasional visits
- Customer-service oriented with a collaborative mindset

**Why Join Us?**

At Pool Craft, we value teamwork, innovation, and continuous growth. We offer competitive compensation, comprehensive benefits, and opportunities for professional development. As a part of our team, you’ll have the chance to make a positive impact and grow your career in an environment that values integrity, collaboration, and creativity.

**How to Apply**:
Join Pool Craft and help us continue to build a legacy of excellence

**Job Types**: Full-time, Permanent

Work Location: In person

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