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Executive Assistant/office Manager
3 weeks ago
**Job description**
Geomega Resources, a publicly listed company on the Toronto Venture Stock Exchange is a company that works in critical and strategic metals and specializing in rare-earth extraction. We are situated on the south shore of Montreal, in Boucherville, QC right beside the tunnel with access by public and regular transport.
Our mission is to develop sustainable methods for the extraction and purification of metallic compounds through chemical and hydrometallurgical processes from ores, recycled materials and industrial waste. We are making rapid progress and want to expand further into other markets by using our R&D platform to build a wider range of pilot plants and commercial processes.
Our growing company is looking for an experienced executive assistant / office manager / administrator that can work directly with the executive team. A once in a lifetime opportunity to get a broad exposure to company management, public company experience, business development, marketing and operational experience all in one place.
A great opportunity for an individual seeking full-time, permanent employment, with a company that is creative, growing and developing.
**Brief description**
The selected person will work directly with the Executive team on all day to day activities of the company. As this is a growing company, the employee can, if they wish, take on more tasks and responsibilities in the future. Need to be open minded and creative.
**Tasks & Responsibilities**
- Providing administration support to Senior Management
- Overseeing general office operation
- Coordinating appointments and meetings and managing staff calendars and schedules
- Supervising and delegating assignments to ensure maximum productivity
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations
- Purchasing office supplies and equipment and maintaining proper stock levels
- Producing reports, composing correspondence, and drafting new contracts
- Assisting with hirings, evaluations and other human resources activities
- Participate in procurement activities and agreement drafting
- Creating presentations and other management-level reports
- Content creation for marketing purposes
- Maintaining the company social media accounts
- Take minutes of various meetings
- Act as the Administrator of the Microsoft Project software to help coordinate the workflow
- Create and update records and databases with personnel, financial and other data
- Assist with market research, market studies and analysis
- Assist with planning marketing and business development activities
- Arranging both internal and external events
- Participate in managing the day to day operations in the office, lab and field activities
- Help liason between the various departments
- Assist management in deploying business growth strategies
- Participate in preparation of press releases, presentations, corporate documents and translation of said documents
- Participate in board meetings to take minutes, read and prepare contracts and company policies
- Help manage the company general IT infrastructure
**Qualifications and requirements**
- Professional fluency in both French and English (oral and written)
- Advanced computer skills (excel and powerpoint is must)
- Bachelor degree in Business & Administration or equivalent
- Five years of experience in office administration & office management
**Skills**
- Strong problem-solving and time management skills - able to complete complex tasks quickly and with little guidance and react to matters with the appropriate level of urgency
- Proactive attitude - e.g. taking an active role in assisting executives to be more effective with their time
- Detail-oriented, reliable & responsible
- Teamwork - friendly and helpful attitude that can build effective and collaborative working relationships
- Demonstrate a high level of dedication and enthusiasm
- Ethical conduct and discretion - acting with integrity and professionalism, handling confidential information with discretion
- Analytical - ability to identify departmental and office needs and plan accordingly
- Excellent communication skills - the job involves talking to both internal personnel and external (contractors, suppliers, potential future clients)
- Flexibility - As this is a growing company, new tasks may be added over time
If you want to be part of a workplace that empowers you to achieve and succeed, we encourage you to send us your resume.
**Job Types**: Full-time, Permanent
**Salary**: $60,000.00-$80,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Stock options
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Boucherville, QC J4B 6Y4: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What is your typing speed?
- Rate your level of computer skills and knowledge (betwe
