Executive Assistant

Are you ready to be a part of something bigger? As one of Canada’s Best Managed Companies, Mega Group values the talents and abilities of our employees and seeks to foster an open, cooperative, and flexible environment in which employees can thrive. Being a proudly Canadian company means we're always looking for smart, enthusiastic, and passionate team members who reflect the communities we serve. Join our team today and take pride in helping our neighbours turn their businesses into success.

Make an impact with our administrative team as an **Executive Assistant** in our Boucherville office.

**What you will do**:
**CEO and Executive Leadership Team Support**:

- Coordinate schedules and venues for off-site Executive and Senior Leadership Team meetings.
- Book all travel logistics and generate efficiency and savings in the travel booking process for the Executive Team, and Senior Leaders as requested.
- Process all expense reports for the corporate credit card in a timely manner, ensuring all necessary documentation is provided.
- Prepare presentations on behalf of the Executive Leadership Team.
- Coordinate staff Christmas gifts and employee appreciation events.
- Participate in the annual budget process.

**Board of Directors Support**:

- Maintain all records for the Corporate Secretary of the Board.
- Alongside the Corporate Secretary of the Board, ensures all activities of the company are undertaken within the bylaws and policies of the company, and recommend changes to policies and bylaws as required to support the company and the Board in achieving its corporate strategy.
- Attend all Board and Committee meetings; ensure timely and accurate preparation of notices, agendas, and minutes of Board/Committee meetings.
- Responsible for electronic file maintenance and archival of all Board & Committee documentation.
- Coordinate and manage the Annual Report project and various other communication tools.
- Coordinate and manage the planning of the Annual General Meeting.
- Process all expense reports for Directors of the Board; coordinate travel as required.

**Boucherville Building Management**:

- Create and maintain annual budget for building maintenance.
- Coordinate and manage building maintenance
- Act as primary contact with building tenants.
- Act as back-up to Administrative Assistant - Retail.

**What you offer**:

- Bachelor’s Degree, Diploma or equivalent in Administration
- Minimum five (5) years’ experience in an Executive Assistant role, supporting senior level executives (C-Suite).
- Bilingualism is required (English/French).
- Advanced proficiency in Microsoft Office 365.
- Highly organized, flexible, proactive and enjoys the administrative challenges of supporting the CEO, Board, and ELT.
- Maintains customer (internal and external) confidence and protects operations by keeping information confidential.
- Independent thinker with overall knowledge of ELT priorities to enable reasonable decision-making skills on their behalf when appropriate or necessary (due to travel, etc.).
- Excellent listening and communication skills.
- High competence level in typing and transcribing skills.
- Communicate written work with the utmost grammatical accuracy.
- Ability to travel within Canada to attend meeting as required (approx.6 times per year).

**What we offer**:

- Health and Dental coverage
- Health Care Spending Account
- Lifestyle Account
- Gainshare
- RRSP Plan
- Employee Assistance Program
- Social and charity committees
- Hybrid work possibilities
- Healthy work-life balance
- Positive company culture
- Training and development opportunities
- The personal fulfillment of supporting local businesses

**Who we are**:
Making independent retailers stronger is not just a tagline, it is our entire reason for being. For 60 years, Mega Group has provided a competitive edge to like-minded Canadian independent home goods retailers by providing programs and services that save them time and money. Entirely member-owned, Mega Group provides the combined expertise and scale in the areas of Retail financial support, Digital business, and Business Fundamentals that our members cannot easily access or afford on their own.

**Want to learn more? Check out our**website **and follow us on**Facebook**.**
- Our goal is to support local businesses. We believe the best way to do that is by building a team with various backgrounds, cultures, and perspectives to help make our vision a reality. Diversity and inclusion fuel our innovative solutions and unite us with our members and the communities we serve. We have a nationwide, multicultural, and diverse member base - we want to reflect that inside our walls._

Contribuez à l’impact de notre équipe administrative en tant qu’**adjoint(e) de direction** à notre bureau de Boucherville.

**Ce que vous ferez**:
**Soutien au chef de la direction et à l'équipe de la haute direction**:

- Assister le chef de la direction, le chef des finances et la vice-présidente des ressou