Spa Receptionist

**DO NOT CONTACT THE SPA TO ENQUIRE ABOUT YOUR APPLICATION**

**MUST COMPLETE INDEED ASSESSMENT OR ELSE APPLICATION WILL BE AUTOMATICALLY IGNORED**

Oo Spa is a high-end Japanese-inspired spa and barbershop that offers a sanctuary for men and women where they can unwind, relax and experience the gold standard of Japanese beauty and wellness in a nature-influenced setting. The barbershop provides ultra-luxe Japanese-style grooming services, including haircuts, shaves, hand and foot repairs and shoeshine services, in a stylish and enjoyable environment dedicated to men. The day spa offers clients a holistic approach to beauty in achieving a balance between the mind, body and skin. It is catered to both men and women and offers high-end, natural Japanese skincare products which are from the Myufull line of products directly from Japan. Oo Spa is the first North American open concept, self-serve beauty spa and ultra-luxe Barber shop of its kind.

**Spa Concierge Position**:
**Applications will only be considered if submitted through the proper channels.**

**All parties looking to be considered for a position with the Oo Spa group must complete an assessment skill test through Indeed in order to move to the first round of interviews. Should you be invited for an assessment test and not complete it, your resume will be automatically ignored.**

**Role Duties and Responsibilities**
- Must provide excellent customer service with a high attention to detail
- Must engage customers in a genuine fashion to learn about their needs and provide customized solutions and offerings for them
- Must have a track record of providing luxury gold standard customer service and align with the company values and branding
- Managing the scheduling of all staff in a manner to reduce excess staffing costs
- Manage vendors and manage monthly membership programs (including reporting) related to products, promotions, and services
- Coordinate systems and manage all client reviews, surveys, and concerns so that they are addressed within a 24-hour period or less
- Builds positive and effective relationships and partnerships with fellow employees, colleagues, supervisor, and clients
- Understands and upholds all loss prevention and inventory management policies on a consistent basis, and ensures total team adherence to these same policies
- Ensures both personal and team comprehension of all communication and training materials, and timely/accurate completion of all assigned operational tasks
- Emphasis and priority set on Product, Membership, and Service sales
- Reschedule and follow up patients that do not show up for appointments
- Oversight of VIPs and relationship building with High Value guests
- Open and close cash drawer
- Welcome and provide a personalized greeting for each client that enters the spa.
- Assisting with inventory oversight and product display in Spa
- Signing for all deliveries
- Manage overall cleanliness & maintenance of Spa
- Outbound calling of all leads
- Utilizing the CRM system to know which beverage each client usually likes, the appointment they are attending for, and providing the client with the warmest of greetings.
- Greeting clients via the incoming telephone calls and providing knowledgeable information about the products and services available
- Utilizing the CRM system to efficiently manage all appointments
- Assist guests in choosing the right products and memberships based on their needs
- Emphasis and priority set on Product, Membership, and Service sales
- Open and closing duties, including any next day preparation
- Reschedule and follow up with guests that do not show up for appointments
- Proven leadership ability. Understands leading by example in all aspects of the role
- Must be comfortable with multiple roles
- Stay current on industry standards, best practices, and trends, and develop service menus and treatment protocols

**Prior Experience Requirements**:

- Similar role, more than 5 years
- High-end hotel experience and/or luxury spa experience is a must.
- Exceptional communication skills, both verbal and written
- Comfortable with multiple software systems
- Education/Experience in business development, social media, and/or marketing would be an asset

**Job Type**: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Designated paid holidays
- Discounted or free food
- Flexible schedule
- On-site parking
- Paid time off
- Store discount
- Wellness program

Flexible language requirement:

- French not required

Shift:

- 4 hour shift
- 8 hour shift
- Day shift
- Morning shift

Work days:

- Holidays
- Monday to Friday
- Weekends as needed

**Experience**:

- sales: 4 years (required)
- Customer service: 6 years (required)

Work Location: In person

Application deadline: 2024-09-25
Expected start date: 2024-09-30