Graduate Program Assistant

21 hours ago

Toronto, Canada University of Toronto Full time

**Date Posted**:01/07/2025
**Req ID**: 41224
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Physiology
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00031392

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The Department of Physiology is one of the largest basic science departments in the Faculty ofMedicine and one of the largest physiology departments in North America. It is a highly interdisciplinary department with many local and global partnerships, allowing excellent opportunities for intensive research training and teaching in medical science.

**Your responsibilities will include**:

- Acting as the first point of contact, responding to inquiries and providing detailed information to students on program and/or course requirements
- Scheduling appointments for prospective students, applicants, and current students to address individual needs
- Coordinating program schedules and preparing examination timetables
- Collecting and submitting grade, and collecting submissions for award competitions
- Coordinating meeting, taking minutes, preparing agendas, materials, action and follow-up items
- Maintaining records and generating reports

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum two years related experience, preferably in an academic environment
- Experience supporting committees and coordinating events
- Experience managing databases and generating reports
- Advanced technical skills in MS Office and student information systems
- Excellent interpersonal and communication skills (verbal and written) with a strong customer focus
- Strong initiative, proactive and highly resourceful
- Ability to follow documented procedures and guidelines and communicate these to others in order to ensure compliance
- Ability to identify problems and recommend appropriate solutions
- Proven ability to work independently and effectively manage high volumes and varied duties with competing deadlines
- Attention to detail and accuracy is essential
- Sensitivity to diversity and excellent judgment on confidential issues

**Assets (Nonessential)**:

- Experience working with ROSI
- Experience liaising with School of Graduate Studies and working with relevant policies

**To be successful in this role you will be**:

- Approachable
- Communicator
- Organized
- Problem solver

**Closing Date**: 01/21/2025, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Dinuka Perera

**Lived Experience Statement

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