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Clerk B
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Under the direction of the Operations and Safety Coordinator and Heliport Manager, the Clerk B is responsible for providing administrative support to the branch’s supervisory staff, including preparing and maintaining correspondence, reviewing and entering payroll/employee functions, performing word processing services, coordinating and scheduling staff training, processing Purchase Orders, and maintaining of branch filing systems and various required processes.
**As the** **_Clerk B - Timekeeper_** **you will**:
- Validate data entered by the Foremen for the Parks and Open Spaces Division, by obtaining information from the Supervisor, Foremen, Principal Clerk, technical staff, HR personnel and various computer systems, including TKMMS. This includes ensuring the information is accurate and identify and correct any errors to ensure proper information is recorded as it relates to labour, equipment, materials and outside services data.
- Maintain accurate records for sick, holidays, or related absences from work, banked overtime, lieu time, and shift premium.
- Provide support for hired equipment and various chemical payables, and maintain accurate daily usage inventory.
- Provide clerical support to the Foremen.
- Process Worker Compensation forms for submission to Human Resources.
- Provide customer services support.
- Prepare various personnel reports for Supervisor/Foremen as required.
- Maintain the Anti-Pesticide Registration process including filing, data input and mail outs to citizens.
- Schedule staff training and maintain pesticide licensing for Branch staff.
- Schedule interviews for job postings.
- Maintain appropriate security for materials and information of a confidential and/or sensitive nature.
- Process invoices, purchase orders, and work orders; assign correct account distributions, and obtain appropriate payment authorizations.
- Perform other related duties consistent with the classification as required.
**Your education and qualifications include**:
- Grade 12 education or G.E.D. (General Education Diploma), including experience providing office administrative support, or an equivalent combination of education, training and experience.
- Ability to utilize corporate/departmental Human Resources Systems and Financial Systems.
- Experience with TKMMS system or other related work management systems or required proficiency of TKMMS must be gained within 6 months of appointment.
- Experience using Microsoft Office Suite (Word (basic proficiency), Excel, Outlook, PowerPoint and Access).
- Experience reviewing and/or entering timekeeping entries in accordance to applicable Collective Agreement(s).
- Experience processing accounts payable.
- Ability to communicate effectively both verbally and in writing.
- Ability to maintain an accurate and organized filing system.
- Ability to work with confidential issues and to maintain confidentiality.
- Ability to work under mínimal supervision and exercise sound judgement.
- Strong organizational and prioritization skills with the ability to set priorities and meet strict deadlines.
- Strong interpersonal skills with the ability to establish and maintain positive working relationships.
- Mathematical ability to perform complex calculations and analyze data accurately and expediently.
- Knowledge of the City’s purchasing procedure preferred.
**Conditions of employment**:
- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
- Must be able to work evenings/weekend hours in emergent situations as required.
