Executive Assistant

**Your Opportunity at ARC’TERYX**:
As an Executive Assistant (EA), you’re a master in the art of organization, with a particular knack for scheduling, time and travel management. The leaders you support are set up for success by your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.

**Meet Your Future Team**:
You will be working directly with the Vice Presidents of Merchandising, and the extended Product team. You will partner with a network of high-performing Executive Assistants across the business in providing exceptional support to our senior leadership team.

**If you were an Executive Assistant now, here are some of the core activities you would be doing**:

- Providing exceptional administrative support with scheduling and calendar management, proactively anticipating needs
- Partnering with Talent Acquisition and the People & Culture team to ensure new hires are supported with equipment, onboarding and the tools needed for a strong start
- Partnering with Office Services to support visitors, both external and internal
- Organizing international and domestic travel arrangements
- Organizing and submitting expense reports in a timely manner
- Providing support in collaborating with the Financial Planning and Analysis (FP&A) team
- Developing agendas, meeting minutes, and presentation materials
- Ensuring clear communication and alignment across multiple diverse functions globally
- Supporting with the setup, coordination and execution of key cross-functional team meetings occurring in the office
- Working cross-functionally and collaborating to ensure both physical and digital meetings run smoothly
- Building monthly presentations for the Merchandising organization
- Setting meeting agendas and working with relevant teams to ensure needs are met and key follow-up actions are initiated
- Spearheading the Live It culture and setting up activities and outings for the teams you support
- Upholding Fair Labor Association’s Workplace Code of Conduct and Principles of Fair Labor and Responsible Sourcing, throughout the Arc’teryx supply chain

**Here are some of the things you could be working on in the future**:

- Working towards your own professional development goals based on your areas of interest in the business
- Developing and implementing process improvements to enable effective operations within the Merchandising team
- Collaborating with the other EAs within the function to ensure effective support across the Product leadership team

**Are you our next Executive Assistant?**:

- You have 5+ years of Executive Assistant experience and are looking to grow your career as an EA
- You have a high level of proficiency with the Microsoft Office suite and have excellent business acumen
- You are seasoned in creating compelling PowerPoint decks and developing presentation materials
- You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
- You’re not afraid of meeting new people, building relationships and creating partnerships across the organization
- You are comfortable in a multi-lingual, multi-cultural working environment, and understand the nuances of cross-cultural communication
- You are able to manage complex, international, multi-leg travel arrangements, often requiring continuous changes and rescheduling
- You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business

$80,000 - $100,000 a year

A reasonable estimate of the pay range is $80,000 - $100,000 CAD at the time of this posting. Within the range, individual pay is determined by factors such as job-related skills, relevant experience, education and/or training.

Please note that the range details above reflect the base pay only and does not include our competitive bonus program and benefits that we offer.