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Administrative Assistant

2 weeks ago

Leduc, Canada J-Vel Enterprises Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Train, direct and motivate staff
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Work with the marketing department to understand and communicate marketing messages to the field
- Coaching
**Supervision**:

- 5-10 people
**Computer and technology knowledge**:

- Google Docs
- Microsoft Visio
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
**Technical terminology**:

- Business
**Area of work experience**:

- Purchasing, procurement and contracts
**Specialization or experience**:

- Employee engagement
**Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Business process management
- Corporate social responsibility
- Payroll services
**Security and safety**:

- Criminal record check
**Transportation/travel information**:

- Public transportation is available
**Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with mínimal supervision
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
**Health benefits**:

- Paramedical services coverage
**Long term benefits**:

- Maternity and parental benefits
**Other benefits**:

- Free parking available