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Administrative Assistant
2 weeks ago
**Req ID: 156241**
**Company: Nova Scotia Health**
**Location: Flexible within the** **Zone**
**Department: MHA WZ Outpatient Services SS**
**Type of Employment: Temporary** Hourly FT long-assignment** (100%** FTE) x 1** **position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date: 16-Jun-23**
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
**About the Opportunity**:
Reporting to the Managers of Mental Health and Addictions, functioning as a key member of the administrative team and supporting the daily operations of the department, the Administrative Assistant provides confidential administrative support to management, team members, working groups and/or committees.
The Administrative Assistant ensures that the principles and practices that guide NSHA such as the vision, mission, values, expected behaviours, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver
**About You**:
We would love to hear from you if you have the following:
- Graduate of a recognized office administration/secretarial program is required.
- Membership in the IAAP (International Association of Administrative Professionals) preferred.
- Minimum of three (3) years’ experience in an administrative support position.
- Ability to use Microsoft Windows and all components of Microsoft Office (Word Excel, Powerpoint, Outlook) and the ability to acquire new skills as necessary.
- Accurate keyboarding skills with a minimum typing speed of 60 words per minute and a maximum 5% error rate and accurate data entry skills.
- Experience operating office equipment, including fax machine and multi-functional unit (MFU).
- Excellent communication (listening, oral and written) and interpersonal skills, demonstrating a high degree of tact, judgment, courtesy and confidentiality when dealing with all levels of staff and the public.
- Demonstrated spelling and grammar skills and ability to edit and proofread, with attention to detail.
- Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships.
- Demonstrated excellent organizational, planning, follow-through and time management skills, with the ability to prioritize tasks and accurately handle multiple priorities.
- Demonstrated ability to synthesize information, problem solve and utilize good judgment in decision making.
- Demonstrated accountability, initiative, and ability to work independently as well as part of a team.
- Demonstrated commitment to ongoing learning and professional development.
- Commitment to promoting a culture that supports safety, ethical practices, cultural awareness and organizational health.
- Demonstrated good attendance and exemplary work history in current and past employment.
- Ability to deal with challenging people and challenging circumstances in a calm, professional, tactful and effective manner.
- Excellent critical thinking and conflict-resolution skills.
- Ability to work under pressure to meet deadlines, working flexible hours as necessary.
- Competencies in other languages as asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
**Hours**:
- Temporary Full Time position; 75 hour bi weekly
- Approximately 15 months
- Travel may be required
- **Flexible within the zone**
**Compensation and Incentives**:
$21.58 - $26.97 Hourly
**Once You've Applied**
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
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