Field Administration Coordinator

**ABOUT US** At FortisAlberta we invest in our greatest resource - our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees strive to exceed customer expectations while maintaining a focus on our commitment to safety. **APPLICATION DEADLINE: Septemebr 26, 2024** **TITLE**: Field Administration Coordinator (U24-246) **DEPARTMENT**: Operations **WORK LOCATION/OFFICE**:Brooks or Coaldale **HOURLY WAGE**: $36.65 - $48.80 **UUWA PAYSCALE**: B4 **STATUS**: 12 Term - Salaried **NUMBER OF HIRES**:1 **DESCRIPTION**: Under the general direction of the Supervisor Operations Business Services, this position is responsible for the management and coordination of a diverse variety of duties, accountabilities and requests for area staff/offices. The Field Administration Coordinator will work closely with various departments to ensure issues are resolved efficiently, appropriately and in a manner that is in keeping with FortisAlberta’s values and regulatory requirements. Please note this position will be located in either Brooks or Coaldale. **DUTIES & RESPONSIBILITIES INCLUDE (but not limited to)**: - Coordinate, manage and reconcile various material inventory counts on a weekly, quarterly and annual basis. - Monitor and replenish material for multiple storage locations within the service area. - Respond to concerns from internal auditors pertaining to compliance within SOX regarding inventory counts, accounting practices, material management and other pertinent processes. - Access and interpret information to accurately calculate and invoice external customers on capital/non-capital labour, vehicles, material and other related costs. - Accurately maintain, run and correct reports on storage location material failures. - Upload Third Party Accident reports from FLIPS into SAP and monitor to ensure costs are billed through the various Miscellaneous Accounts Receivable (MARs) processes. - Upload Safety Incident reports from FLIPS into SAP within 48 hours of incident. - Review and analyze the effectiveness and efficiency of existing policies, procedures and practices; recommend and implement approved improvements beneficial to Field Operations and other areas of the organization. - Provide support to the local Director and Manager Field Operations on a variety of business matters including the new hire process, financial processes, ad hoc reports/spreadsheets, etc. while maintaining a high degree of confidentiality. - Order, track and monitor tools and safety equipment for the service area. - Assist in facilitating meetings and organizing functions for the service area. - Build and maintain relationships with a variety of internal departments and external stakeholders. - Special projects and other duties as assigned. **KNOWLEDGE, SKILLS & ABILITIES**: - Intermediate computer skills including proficiency in MS Office and an extensive working knowledge in multiple modules of SAP. - Proven ability to develop and maintain effective relationships with internal and external stakeholders; this includes good communication, interpersonal and problem solving skills. - Customer service focus supported by solid organizational and time management skills in order to prioritize numerous projects and competing demands. - Demonstrated initiative in recognizing opportunities for improvement and efficiency in processes and practices. - Proven ability to work independently and as a member of a team. - Working knowledge of FortisAlberta’s Policies and Procedures. **REQUIRED QUALIFICATIONS**: - A High School Diploma plus a minimum of 4 years’ experience in an administrative role is required; - An equivalent combination of education and experience may be considered. **PREFERRED QUALIFICATIONS**: - A Business Administration Certificate or Diploma would be considered a definite asset. Special Condition: - Some travel may be required to neighboring service areas. **TO APPLY TO THIS POSITION**: Please submit your resume via the button below: "Apply"