Executive Assistant to CEO

2 weeks ago

North York, Canada Garbo Group Inc Full time

**Responsibilities**:

- Manage the President/CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Draft and review correspondence, communications, presentations, and other documents on behalf of the President/CEO.
- Attend meetings, take minutes, and track action items follow up.
- Liaison between the President/CEO and other stakeholders, including but not limited to senior executives, direct reports, and clients.
- Prepare and coordinate materials for meetings and presentations, including agendas, reports, and other documentation.
- Analyze data and summarize key insights into business presentations.
- Oversee project-related documentation, including project plans, progress reports, and budgets.
- Handle confidential information with discretion and always maintain a high level of confidentiality.
- Oversee project management tasks and facilitate interdepartmental partnership to drive progress and achieve objectives.
- Partner with stakeholders to establish project objectives, timelines, budgets, and monitor progress to ensure successful project delivery.
- Maintain an open line of communication to ensure the President/CEO is well-informed and set up for success.
- Provide regular project updates to the President/CEO’s, identify any issues or roadblocks and propose solutions.
- Manage special projects as assigned by the President/CEO.
- Perform other duties as assigned by the President/CEO.

**Requirements**:

- Bachelor’s degree in business administration or a related field an asset or equivalent experience.
- Minimum 5 years of experience as an executive assistant
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite
- Proficient in analytics with the ability to interpret and summarize data.
- Ability to multitask and work under pressure.
- Strong attention to detail, clerical accuracy, and the ability to self-audit.
- At all times, can maintain confidentiality and exercise discretion.
- Strong problem-solving skills and ability to anticipate needs.

**Are you interested in joining our team?**

Garbo is an equal opportunity employer. We are compliant with AODA legislation; if you require work-related accommodation, please let us know.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Store discount

Schedule:

- Monday to Friday

Application question(s):

- Are you ok working on site 5 days a week?
- Are you able to travel outside of the country?
- what are your salary expectations?

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

  • Executive Assistant to CEO/president

    1 week ago

    North York, Canada Garbo Group Inc Full time

    **Responsibilities**: - Manage the President/CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. - Draft and review correspondence, communications, presentations, and other documents on behalf of the President/CEO. - Attend meetings, take minutes, and track action items follow up. - Liaison between the President/CEO and...

  • Executive Personal Assistant to The CEO

    1 week ago

    North York, Canada Terracap Management Inc Full time

    **POSITION**: Executive/Personal Assistant **REPORTS TO**: Chief Executive Officer (CEO) **APPLICATION DEADLINE**: December 6, 2024 **LOCATION**: 100 Sheppard Ave, E., North York **COMPANY BACKGROUND** The Terracap Group of Companies is a private equity real estate group based in Toronto. Our diverse portfolio encompasses over 10 million square feet of...

  • Executive Assistant to CEO

    4 days ago

    North York, Canada Active Products Inc. Full time

    **About us** ACTIVE PRODUCTS INC. and its affiliates are an established network of manufacturers of the world’s best gas grills, pressure washers, tools, and other hard consumer goods. For over 20 years, we have sold into the top big box retailers globally, and we are diversifying into the digital, e-commerce space. We're a growing organization that is...

  • Part-time Executive Assistant to CEO

    7 days ago

    North York, Canada REality Software Full time

    REality Software is seeking a part-time Executive Assistant (15 to 20 hours a week) to directly assist our CEO. We are looking for someone who is exceptionally organized, an excellent communicator and can be proactive and positive in a fast-paced environment. Our office is located near Lawrence and Dufferin. Please consider your commute time before you...

  • CEO Assistant

    7 days ago

    North York, Canada Retailors Full time

    Who are we? Retailors is a leading and rapidly expanding retailer, specializing in the sports and athleisure segment. We are proud to be a global partner of choice for operating Nike retail locations in Canada, Europe, Australia, New Zealand, and Israel. Additionally, Fox Group Canada is significantly expanding its business portfolio in Canada, and the role...

  • Executive Assistant

    14 hours ago

    North York, Canada Gatestone & Co. Inc Full time

    **In this position you will be responsible for providing high level confidential support to the Chief Executive by providing a full secretary and administrative service. Ensuring that effective planning and that administrator systems are in place working effectively and efficiently.** **Key Responsibilities**: - **Managing multiple calendars, scheduling...

  • Executive Assistant

    1 week ago

    North York, Canada Highrise Condo DeveloperBuilderConstruction Full time

    9-5 Monday to Friday in-office no hybrid **As an Executive Assistant to the CEO, you will**: - Maintain and coordinate a complex and constantly changing calendar, including scheduling meetings and conference calls, preparation of meeting materials and related tasks - Responsible for personal assistance and support (Party planning, personal banking matters,...

  • Executive Assistant

    6 days ago

    North York, Canada Smith's Pharmacy Full time

    Smith's Pharmacy is seeking a tech-savvy Executive Assistant with a passion for nutrition, holistic health, and exceptional customer service. We are a reputable compounding pharmacy in Toronto and Vaughan, known for our personalized care and holistic approach to health. If you have experience in online management, marketing, and possess the qualifications...

  • Executive Assistant

    7 days ago

    North Vancouver, Canada Seaspan ULC Full time

    The Executive Assistant is responsible for assisting the Lead Executive Assistant, in the execution of his/her duties and for providing administrative support to C Suite executives located in the North Vancouver office. The Executive Assistant handles a wide range of administrative and executive support tasks that involve effective communication and...

  • Executive Assistant

    1 week ago

    East York, Canada MEP Services Group Full time

    Executive Assistant Location: Toronto, Ontario Employment Type: Full-time Reports To: Managing Partners Company: MEP Services Group About Us MEP Services Group is a leading multi-trade mechanical contractor specializing in industrial, commercial, and institutional (ICI) projects across the region. As we continue to grow, we are seeking a highly organized...