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Executive Assistant to CEO

3 weeks ago

North York, Canada Garbo Group Inc Full time

**Responsibilities**:

- Manage the President/CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Draft and review correspondence, communications, presentations, and other documents on behalf of the President/CEO.
- Attend meetings, take minutes, and track action items follow up.
- Liaison between the President/CEO and other stakeholders, including but not limited to senior executives, direct reports, and clients.
- Prepare and coordinate materials for meetings and presentations, including agendas, reports, and other documentation.
- Analyze data and summarize key insights into business presentations.
- Oversee project-related documentation, including project plans, progress reports, and budgets.
- Handle confidential information with discretion and always maintain a high level of confidentiality.
- Oversee project management tasks and facilitate interdepartmental partnership to drive progress and achieve objectives.
- Partner with stakeholders to establish project objectives, timelines, budgets, and monitor progress to ensure successful project delivery.
- Maintain an open line of communication to ensure the President/CEO is well-informed and set up for success.
- Provide regular project updates to the President/CEO’s, identify any issues or roadblocks and propose solutions.
- Manage special projects as assigned by the President/CEO.
- Perform other duties as assigned by the President/CEO.

**Requirements**:

- Bachelor’s degree in business administration or a related field an asset or equivalent experience.
- Minimum 5 years of experience as an executive assistant
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite
- Proficient in analytics with the ability to interpret and summarize data.
- Ability to multitask and work under pressure.
- Strong attention to detail, clerical accuracy, and the ability to self-audit.
- At all times, can maintain confidentiality and exercise discretion.
- Strong problem-solving skills and ability to anticipate needs.

**Are you interested in joining our team?**

Garbo is an equal opportunity employer. We are compliant with AODA legislation; if you require work-related accommodation, please let us know.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Store discount

Schedule:

- Monday to Friday

Application question(s):

- Are you ok working on site 5 days a week?
- Are you able to travel outside of the country?
- what are your salary expectations?

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person