Accounts Processing Assistant

The Municipality of Chatham-Kent has an opening for a permanent full-time Accounts Processing Assistant in the Financial Services division.

Job description

The Accounts Processing Assistant will be primarily responsible for processing payments in the Accounts Payable area.

Essential responsibilities

Demonstrate Chatham-Kent’s core values and competencies

Act as a customer solutions and service provider by delivering a wide range of information and referrals in response to Municipal and customer accounts via phone, written correspondence, or in person

Maintain computerized databases/spreadsheets and interface with software to facilitate payments and update into financial systems (i.e., account details, name, address, payor/payee information etc.).

assist with the development of policies and procedures while complying with legislative requirements

Perform general office duties in a team environment that involve confidential material

Accounts Receivable area is responsible to

perform functions associated with the processing, collecting and/or payment of accounts receivable and property taxes, for current and past due delinquent accounts, in all forms of currency

set up payment plans for tax accounts, community improvement loans and cemeteries (including issuance of Interment Rights Certificates), negotiate payment agreements with customers, and monitor adherence to said plans

Issue monthly statements and make recommendations for delinquent accounts and interest write-offs

Prepare, complete and register required legal documents for tax sale proceedings as required by the Municipal Act, including the manipulation of large databases and merging documents to comply with specified legislative requirements

count and summarize parking and transit revenues

code invoices and payment requisitions for refunds to property owners and operational expenses

Accounts Payable area is responsible to

utilize OCR (Optical Character Recognition) software to read and interpret invoice details

receive, sort, prepare invoices for upload into invoice automation software performing functions associated with the processing and payment of electronic supplier invoices/payment requisitions from departments

maintain vendor files as to name, address and other pertinent information

ensure tax codes, due dates, invoice details are accurate for vendor invoices, payment requisitions and petty cash requests

reconcile accounts and statements from internal/external sources

Essential qualifications

College certificate or diploma, (preferably in an accounting program), with six months to two years of related experience

A working knowledge of accounting practices and concepts in a municipal environment and HST regulations

Collections and/or cash handling experience preferred

Processing payments experience preferred

Customer service (internal and external clients) experience preferred

**Working knowledge of the following software programs**: JD Edwards, Scanman, Perfect Mind, CentralSquare Property Tax (or similar software programs to the ones listed)

Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or other similar software program)

Strong communication skills, both verbal and written

COVID-19 Vaccination

The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.

Background check

Essential physical and/or safety requirements

**Walking**: constant walking on level surface (up to 4.55 kgs or 10 lbs) (meeting with customers; on site visits; vault for file researching)

**Sitting**: constant sitting in an office chair

**Reaching**: frequent reaching above shoulder, below shoulder, forward; constant handling (up to 4.55 kgs or 10 lbs) (file retrieval; arrears notices; tax sale mailings and arrears)

**Hands**: constant fine finger dexterity (movement), mousing (computer use)

**Benefits**:
This permanent full-time position will receive benefits including participation in the OMERS pension plan (mandatory), vacation entitlement and a comprehensive benefit package that includes life insurance, accidental death and dismemberment, short
- and long-term disability, extended health and dental benefits following the successful completion of a 3-month waiting period.
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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.