Corporate Records Specialist

3 days ago

St Jacobs, Canada Home Hardware Stores Limited Full time

If you have a strong business acumen and enjoy working in a busy environment where multi-tasking and attention to detail are key, we would love to hear from you

**What you’ll do**:

- Collaborate with the Corporate Records Manager to improve functions within Corporate Records by providing perspective and analysis.
- Control the customer database and ensure the maintenance of all store and shareholder data is accurate and up to date. This includes maintenance and distribution of store listings and being responsible for the communication of store changes through Change Sheets and Corporate Records information on our internal database.
- Manage the departments documentation system, including documenting processes and procedures. Develop efficiencies for the team and department when necessary.
- Ensure the maintenance of the Dealer Equity System through month-end and year-end responsibilities. This includes balancing of Dealer equity reports to the General Ledger, creation of Dealer listings and reports, calculation of interest and principal payments, preparation of payments, posting of Shares and Notes on the Dealer equity database, preparation of year-end share cap files and correspondence, Business Numbers, T4A’s and T5’s (including printing, mailing and submission as required by government guidelines prior to deadline), and Electronic Funds Transfer (EFT) with A/P.
- Devise ad-hoc reports and utilize spreadsheets to provide in-depth comparative analysis.
- Collaborate and coordinate on projects in support of strategic plans including objective gathering, assistance with testing, and execution of projects.
- Work with cross-functional teams to manage and deliver various on-going projects and files.

**What we’re looking for**:

- A college diploma in Business, Finance, Accounting, or Legal Administration, with 3 to 5 years of related experience. A strong general business background would be considered an asset.
- Excellent written and verbal communication skills along with relationship building and organizational skills.
- Must have the ability to multi-task and delegate effectively.
- Computer literacy with Microsoft Word, Excel, Outlook, PowerPoint, and Access.
- Utmost accuracy, attention to detail and confidentiality.
- Excellent strength-based coaching, time management, prioritization planning, problem-solving and decision making to achieve goals.
- Fluency in both English and French would be an asset.
- Willingness to work extra hours, as required.

We thank all applicants for their interest, however only those applicants selected for an interview will be contacted.

HP

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